Accounts Payable Coordinator

Equiliem; Virginia (MN); Remote; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an Accounts Payable Coordinator (Entry) to support high‑volume invoice processing, PO matching, and payment term identification in a remote role. You will review invoices and discrepancies to ensure accurate payments.

The ideal candidate has 2–3 years of AP and accounting experience, strong attention to detail, Excel and ERP proficiency, and familiarity with three‑way invoice matching. You will coordinate with branches, buyers, and vendors while meeting deadlines.

Qualifications

• 2–3 years of experience reviewing and verifying inventory- and expense-related invoices.
• 2–3 years of high-volume invoice entry experience.
• 2–3 years of accounting experience.
• Accounts payable experience required.
• Strong understanding of purchase order processes, invoice matching, and basic accounting principles.
• Experience with three-way invoice matching preferred.
• Experience resolving inventory, receiving, shipping, or related discrepancies preferred.
• Strong analytical, research, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to recall and apply information quickly to support decision-making.
• Ability to organize and prioritize multiple tasks while adjusting to changing business needs.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and Access.
• Experience with Oracle is a plus.

Responsibilities

• Review and verify inventory- and expense-related vendor invoices for accuracy and completeness.
• Research vendor invoices and purchase orders to determine the correct purchase order for application and payment.
• Image and organize invoices and supporting documentation prior to processing.
• Enter invoice information into the ERP system using the accounts payable three-way matching process.
• Process a high volume of invoices while maintaining accuracy and productivity standards.
• Identify duplicate invoices, exceptions, and discrepancies and determine appropriate resolutions.
• Conduct detailed research to resolve purchase order and invoice issues.
• Partner with branches, buyers, vendors, and other stakeholders to obtain missing or corrected information.
• Provide responsive and professional customer service to internal and external partners.
• Apply critical thinking and sound judgment when resolving complex invoice and purchase order issues.
• Follow accounts payable policies, procedures, and internal controls.
• Support month-end, mid-year, and year-end close activities as needed.

Skills

Accounts payable

Invoice processing

Three-way matching

Vendor inquiries

Analytical skills

Attention to detail

ERP systems

Microsoft Excel

Communication

Time management

Tools

Oracle

Job description

Accounts Payable Coordinator

Location:Remote
Pay:$20.50 per hour
26-10746

Job Summary

The Accounts Payable Coordinator (Entry) supports the invoice processing function by reviewing, researching, and accurately entering vendor invoices for payment. This role focuses on high-volume invoice entry, purchase order matching, payment term identification, and resolving discrepancies through detailed research and collaboration with internal and external partners. The ideal candidate has a strong accounts payable and accounting background, excellent attention to detail, and the ability to work efficiently in a deadline-driven environment.

Job Responsibilities

• Review and verify inventory- and expense-related vendor invoices for accuracy and completeness.
• Research vendor invoices and purchase orders to determine the correct purchase order for application and payment.
• Image and organize invoices and supporting documentation prior to processing.
• Enter invoice information into the ERP system using the accounts payable three-way matching process.
• Process a high volume of invoices while maintaining accuracy and productivity standards.
• Identify duplicate invoices, exceptions, and discrepancies and determine appropriate resolutions.
• Conduct detailed research to resolve purchase order and invoice issues.
• Partner with branches, buyers, vendors, and other stakeholders to obtain missing or corrected information.
• Provide responsive and professional customer service to internal and external partners.
• Apply critical thinking and sound judgment when resolving complex invoice and purchase order issues.
• Follow accounts payable policies, procedures, and internal controls.
• Support month-end, mid-year, and year-end close activities as needed.

Job Requirements

• 2-3 years of experience reviewing and verifying inventory- and expense-related invoices.
• 2-3 years of high-volume invoice entry experience.
• 2-3 years of accounting experience.
• Accounts payable experience required.
• Strong understanding of purchase order processes, invoice matching, and basic accounting principles.
• Experience with three-way invoice matching preferred.
• Experience resolving inventory, receiving, shipping, or related discrepancies preferred.
• Strong analytical, research, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to recall and apply information quickly to support decision-making.
• Ability to organize and prioritize multiple tasks while adjusting to changing business needs.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and Access.
• Experience with Oracle is a plus.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected under law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].