Accounts Payable Coordinator

Essential Anesthesia Management; United States; Remote; USD 48,000 - 68,000; Full time

Job summary

Essential Anesthesia Management is seeking an Accounts Payable II representative to manage full life cycle AP processes. You will onboard vendors, review and audit invoices, ensure accurate GL coding, and maintain 1099 provider listings.

The role requires 1–3 years in healthcare accounting and a Bachelor’s degree in Accounting/Business Admin. You will communicate with internal staff and vendors, post payments, reconcile accounts, and assist with process improvements and automation.

Qualifications

• 1-3 years accounting experience in healthcare settings.
• Bachelor's degree in Accounting/Business Administration required.
• Proficient with Microsoft Excel daily.

Responsibilities

• Manage vendor onboarding including email communications, system setup and onboarding assistance.
• Review, process and audit invoices for accuracy and GL coding.
• Maintain master 1099 provider listing and terms.
• Communicate with personnel and vendors via phone, email and in person.
• Process payments and post payments; reconcile accounts.
• Research invoice discrepancies across company systems to ensure timely payment.
• Participate in process improvements and automation testing with Leadership.
• Manage aging and cash needs; respond to internal customer reports.
• Support timely closing and annual 1099 tax forms.
• Work with vendors to resolve disputes and past-due items.

Skills

Excel

Vendor setup

Invoice reconciliation

Healthcare experience

Education

Bachelor's Degree in Accounting/Business Admin.

Job description

Essential Anesthesia Management strives to create authentic partnerships with various medical and business professionals to deliver the highest quality anesthesia care to both patients and hospitals alike. EAM is a patient, and provider first organization that provides high-quality, customized healthcare solutions. EAM boasts highly experienced anesthesia providers that service mainly hospitals, but also outpatient surgery center locations. Our company has experienced, and will continue to experience, rapid growth in the healthcare management industry. We are transitioning to internalizing clinical practice support functions to support this further growth.

General Description:

The Accounts Payable II representative will report to the Accounting Manager and is responsible for the full life cycle of the accounts payable process.

Responsibilities:

• Manage vendor/provider onboarding process, including email communications, system setup, and onboarding assistance
• Review, process, and audit invoices for accuracy, verify invoice information and general ledger account coding of invoices
• Manage master 1099 provider listing ensuring all provider contract and amendment terms are captured
• Communicate with EAM personnel and vendors via phone, email and in person
• Manage accounts payable general mailbox
• Work with various company systems to research invoice discrepancies and invoice issues to ensure timely payment of invoices
• Manage third party vendor responsible for submitting and coding invoices
• Meet deadlines and goals defined by Leaders
• Use problem solving skills to resolve AP workflow issues
• Work closely with vendors and contractors to resolve issues, past dues, and/or disputes in a timely manner
• Monitor and process workflow queues in a timely manner
• Participate in process improvement initiatives and automation projects by assisting with testing and providing feedback to Leadership
• Proactively work to assist others in achieving the organization's objectives.
• Responsible for posting payments
• Manage reconciliation of accounts
• Review and process requested internal customer reports
• Proactively manage aging and cash needs
• Complete and distribute annual 1099 tax forms.

Core Competencies:

• Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.
• Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
• Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.
• Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Physical Requirements and Skills:

• Proficient with Microsoft Excel on a daily basis
• Experience with vendor set-up and coding
• Experience reconciling invoices against contracts
• Experience in healthcare industry preferred

Work Experience and Education:

• 1-3 years experience in accounting within healthcare settings.
• Required: Bachelor's Degree in Accounting/Business Admin.

Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic . Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Essential Anesthesia Management’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.