Accounts Payable Specialist

Headlands Research; United States; A distancia; USD 60.000 - 65.000; Jornada completa

Descripción de la vacante

Headlands Research is seeking an Accounts Payable Specialist to own the AP process and become a subject matter expert supporting multiple entities across the U.S. and Canada.

This remote role offers the opportunity to partner with colleagues in a high-performing team while expanding our centralized accounting function. You will handle vendor invoicing in NetSuite, manage payments, and drive process improvements as Headlands Research scales its clinical trial network.

Formación

• 4+ years of progressive Accounts Payable experience.
• Experience preparing and filing annual 1099s.
• Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar).
• Experience supporting multiple business entities, locations, or operating companies.
• Strong understanding of accounts payable processes, controls, and best practices.
• Advanced attention to detail with exceptional organizational skills.
• Excellent communication and customer service skills.
• Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently.
• Experience with NetSuite ERP preferred.
• Experience processing ACH, wire transfers, and electronic vendor payments preferred.
• Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred.

Responsabilidades

• Process vendor invoices accurately and efficiently within NetSuite.
• Prepare ACH, wire, and other electronic vendor payments.
• Manage vendor onboarding, payment portals, W-9 documentation, and banking information.
• Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies.
• Monitor multiple AP inboxes and respond promptly to internal and external inquiries.
• Review, audit, and process employee expense reports through the company's expense management system.
• Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training.
• Partner with site leaders and department managers to obtain invoice and expense approvals.
• Perform monthly corporate credit card coding and reconciliations.
• Prepare and file annual 1099s for multiple legal entities.
• Support audits, reporting requests, compliance initiatives, and special projects.
• Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies.

Conocimientos

Attention to detail

Time management

Communication

Remote collaboration

Herramientas

NetSuite

Emburse

Concur

Ramp

Expensify

Descripción del empleo

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

AtHeadlands Research, we're advancing innovative medical therapies by supporting one of the fastest-growing clinical research site networks in North America. Behind every successful clinical trial is a strong operational team, and our Accounting team plays a critical role in ensuring our sites have the resources they need to improve patients' lives.

The Role:

We're looking for an experiencedAccounts Payable Specialist who enjoys owning the AP process, solving problems, improving workflows, and partnering with colleagues across the organization. This is an excellent opportunity for someone who wants more than just invoice processing—you'll become a trusted subject matter expert supporting multiple business entities while helping us continue to scale.If you're someone who takes pride in accuracy, enjoys working with technology, and wants to join a collaborative, high-performing remote team, we'd love to hear from you.

Why Join Headlands Research?

• 100% Remote position with a collaborative, supportive team


• Opportunity to support a rapidly growing organization across the U.S. and Canada


• Be a key contributor on a centralized accounting team with visibility across the business


• Work with modern financial systems and help improve processes and automation


• Join a company with a mission of improving lives through clinical research


• Competitive compensation and comprehensive benefits package


• Opportunities for professional growth as the organization continues to expand

Responsibilities:

• Process vendor invoices accurately and efficiently within NetSuite


• Prepare ACH, wire, and other electronic vendor payments


• Manage vendor onboarding, payment portals, W-9 documentation, and banking information


• Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies


• Monitor multiple AP inboxes and respond promptly to internal and external inquiries


• Review, audit, and process employee expense reports through the company's expense management system


• Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training


• Partner with site leaders and department managers to obtain invoice and expense approvals


• Perform monthly corporate credit card coding and reconciliations


• Prepare and file annual 1099s for multiple legal entities


• Support audits, reporting requests, compliance initiatives, and special projects


• Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

Requirements:

• 4+ years of progressive Accounts Payable experience


• Experience preparing and filing annual 1099s


• Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)


• Experience supporting multiple business entities, locations, or operating companies


• Strong understanding of accounts payable processes, controls, and best practices


• Advanced attention to detail with exceptional organizational skills


• Excellent communication and customer service skills


• Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently


• Experience with NetSuite ERP preferred


• Experience processing ACH, wire transfers, and electronic vendor payments preferred


• Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred

What Success Looks Like

• Highly organized and naturally detail-oriented


• Customer-focused and responsive to internal stakeholders


• Curious, proactive problem-solvers who look for ways to improve processes


• Comfortable managing multiple priorities while meeting deadlines


• Collaborative team players who communicate effectively across all levels of the organization


• Self-motivated professionals who thrive in a remote environment with minimal supervision

About Headlands Research

Headlands Research is a leading integrated clinical trial site organization with locations across the United States and Canada. Our mission is to improve lives by advancing innovative medical therapies, while making clinical research more accessible for patients and communities.We believe our people are our greatest asset, and we're committed to creating an environment where talented professionals can grow their careers while making a meaningful impact on healthcare.

Remote Pay Range

$60,000 - $65,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [e-mail] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Headlands Research’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.