Accounts Payable Coordinator

PlanetArt; United States; Remote; USD 5,800 - 7,700; Full time

Benefits offered by this job

Paid Time Off

Paid US Holidays

Job summary

PlanetArt is seeking an Accounts Payable Coordinator for a remote, Philippines-based role. You will ensure accurate processing of vendor invoices, maintain AP records, and support month-end close and audits while building strong vendor relationships.

The role is fully remote with standard business hours and requires using JDE and other collaboration tools. Prior AP experience and strong accounting knowledge are essential for success.

Qualifications

• Experience handling accounts payable invoices and reconciliations.
• Understanding of basic accounting principles and internal controls.
• Ability to manage a high volume of transactions with deadlines.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Review and process vendor invoices using 3-way matching.
• Reconcile AP vendor statements and resolve discrepancies.
• Support month-end close and audits with documentation.
• Attach invoices and approvals to the system (JDE).
• Respond to vendor inquiries and maintain relationships.
• Assist with internal and external audits.

Skills

AP processes

Vendor relations

Accounting basics

Time management

Attention to detail

Communication

Independence & teamwork

Tools

JDE

Hubstaff

WebEx

Slack

Excel

Job description

Accounts Payable Coordinator

Philippines Full Time - Remote

Company and Vision

PlanetArt’s vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of live events.

The company’s brands include the popular FreePrints and FreePrints Photobooks apps and the industry leading SimplytoImpress card and stationery site, as well as Personal Creations, CafePress and ISeeMe! Visit www.planetart.com to learn more about our brands.

We have more than 500 team members across multiple offices, primarily in Calabasas CA, San Diego CA, Woodridge IL, Minneapolis, MN and Pleasanton, CA. We also have team members in two company-owned offices in China, as well as in Europe.

Job Overview

PlanetArt is looking for an Accounts Payable Coordinatoras a contractor to support the company’s G & A Finance department. The successful candidate will be responsible for ensuring accurate and timely processing of vendor invoices and payments, maintaining AP records, resolving discrepancies, supporting month-end close activities, and assisting with audits. The role also involves analyzing spending patterns and maintaining strong vendor relationships.

This is a remote, work-from-home position.

What You’ll Do

Key Responsibilities

• Review, verify, and process vendor invoices using 3-way matching (invoice, purchase order, and receiving report).
• Review verify and process vendor invoices.
• Reconcile accounts payable vendor statements.
• Investigate and resolve invoice and payment discrepancies.
• Assist with month-end close.
• Attach invoices and approval to JDE.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Support internal and external audits by providing documentation and explanations.

What You Should Have

Skills, Qualifications, and Requirements

• Experience using financial systems, spreadsheets, and email applications.
• Strong understanding of basic accounting principles.
• Ability to manage a high volume of transactions while meeting deadlines.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Strong problem-solving abilities.
• Ability to work independently and collaboratively in a team environment

What You Can Expect

Working Conditions

• Position requires long term and fully remote work scheduled from 8:00 AM - 5:00 PM US Pacific Time
• Position requires regular, continuous use of computer.
• Position requires regular sitting and standing.
• Position requires regular interaction with team members through the following methods: phone, WebEx, Slack, or email.
• Position requires time and screen tracking via Hubstaff

Work From Home Requirements

• Own computer (Windows 10 or higher or Mac, at least 8GB RAM and at least Intel i5, Ryzen 5 or M1 processor)
• Reliable high-speed internet access
• Noise-cancelling headset (if applicable)
• Private, distraction-free environment (if applicable)

Pay Range

• Pay Rate: ₱265 per hour (approximately ₱46,000 per month)

Perks

• Paid Time Off
• Paid US Holidays