Accounts Payable Coordinator

Hospital for Special Care; United States; On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) plan with employer match

Paid time off

Life insurance

Disability insurance

HSA with employer contributions

FSA

Tuition reimbursement

Pet insurance

Onsite fitness center

Job summary

Hospital for Special Care is seeking an Accounts Payable Clerk to support the Fiscal Department. The role handles invoice processing, vendor communications, and weekly payments in a high-volume environment.

Responsibilities include maintaining vendor records, preparing 1099s, and bank deposits, with compliance to federal and state guidelines. Competitive benefits accompany a 40-hour work week in the first shift.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of high-volume accounts payable experience required.
• Strong data entry skills using a computerized accounting system.
• Experience with Microsoft Word and Excel.
• Excellent customer service, communication and organizational skills.
• Ability to maintain confidential information securely.

Responsibilities

• Enter all direct invoices into Accounts Payable to match POs and receiving; resolve discrepancies with purchasing.
• Process weekly payments via check, ACH, or credit card.
• Maintain organized files for invoices, unpaid, and paid invoices.
• Update vendors and Form W-9 master file for all vendors.
• Prepare and distribute 1099 forms and related IRS/state reporting.
• Prepare accurate bank deposits and reconcile to cash receipts log.

Skills

Accounts Payable

Data Entry

Excel

Word

Customer Service

Communication

Organizational Skills

Confidentiality

Education

High School Diploma or Equivalent

Job description

Position Location: Hospital for Special Care

Scheduled Weekly Hours: 40

Work Shift: First Shift

Department: Fiscal

We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!

QUALIFICATIONS

• High School Diploma or Equivalent.
• A minimum of 3-5 years high volume accounts payable experience required.
• Excellent data entry skills using computerized accounting system.
• Experience using Microsoft Word and Excel.
• Strong customers service skills.
• Excellent communication and organizational skills.
• Secure high level of confidential employee, vendor and financial information.

JOB SUMMARY

Performs all duties relating to the efficient operation of Accounts Payable.

Communicates with outside vendors as well as Hospital personnel regarding outstanding invoices, invoice discrepancies, uncashed checks, and general information.

Prepares and reconciles weekly bank deposits.

Maintains the accuracy of the Fiscal cash receipts log.

Assists in special projects for the Fiscal Department, including electronic invoice filing, annual 1099s, and EDI implementation.

PHYSICAL DEMANDS

This position requires walking, standing and sitting with the ability to lift/carry and push/pull up to 20 pounds.

COGNITIVE DEMANDS

This position requires thorough skills in computation, written and verbal communication, and reading/auditory comprehension.

ESSENTIAL FUNCTIONS

• Enter all direct invoices into Accounts Payable system to match with purchase order quantities, amounts and receiving. If discrepancies prevent posting, work with purchasing agent to resolve issues timely.
• Complete weekly payment run via check, ACH, or credit card.
• Keep organized files of invoices to be processed, unpaid invoices, and paid invoices.
• Maintain new vendors and changes within the accounts payable software, and master file of Form W-9s for all vendors.
• Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within federal and state guidelines.
• Prepare accurate bank deposits according to monthly schedule, reconciling to cash receipts logbook.

COMPENSATION & BENEFITS

At Hospital for Special Care, we are committed to supporting the health, financial well-being, and professional growth of our team members.

The wage range for this position is $24.24 to $36.36.

Eligible employees may participate in a comprehensive benefits package that includes employer-subsidized medical and dental, vision insurance; a 403(b) retirement savings plan with an employer match of up to 6%; paid time off; employer-paid life insurance; short-term and long-term disability insurance; a Health Savings Account (HSA) with employer contributions; Flexible Spending Accounts (FSA); an Employee Assistance Program (EAP); tuition reimbursement and professional development opportunities; voluntary benefits, including pet insurance; employee wellness programs with access to our onsite fitness and aquatics center; an employee referral bonus program; and meaningful employee recognition and appreciation initiatives.

Eligibility for certain benefits is based on scheduled hours worked.

At HFSC, we are a family. Each person who is a part of our team of 1,300 employees and volunteers offers unique talents and perspectives. We all believe in keeping the same shared value of making our patients the center of what we do. By combining all of our unique skills and shared values we are able to make a positive difference in the lives of our patients. We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work.

We are an Equal Opportunity Employer and offer a competitive benefits package.