Lead Payroll Administrator

Hospital for Special Care; New Britain (CT); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

403(b) retirement plan with employer‑m

Paid time off

Life insurance

Disability insurance

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Tuition reimbursement

Professional development opportunities

Employee wellness programs

Employee referral bonus

Recognition programs

Job summary

Hospital for Special Care is seeking a Lead Payroll Administrator to oversee all payroll processes and projects within the Payroll Department. You will administer time and attendance systems and ensure accurate payroll reporting and tax filings.

The role requires an associate degree (bachelor’s preferred) with five years’ payroll experience, familiarity with Workday HCRM, and knowledge of payroll regulations. Excellent communication and cross‑department collaboration are essential.

Qualifications

• Associates degree required; bachelor’s degree preferred.
• Five years of experience with time and attendance and payroll administration.
• Experience with Workday HCRM strongly preferred; ShiftWizard scheduling systems a plus.

Responsibilities

• Oversee payroll processes and projects within Payroll Department.
• Administer time and attendance and payroll systems for the company.
• Collaborate with IT and HR on legislative updates and reporting.

Skills

Payroll processing

Timekeeping systems

Communication

Education

Associate degree

Bachelor's degree preferred

Tools

Workday HCRM

ShiftWizard

Job description

Position Location: Hospital for Special Care
Scheduled Weekly Hours: 40
Work Shift: First Shift
Department: Fiscal

We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!

QUALIFICATIONS

Associates Degree required, bachelor’s degree preferred Minimum of five years of experience with primary responsibility for time and attendance and payroll administration and processing; Healthcare experience preferred. Effective written and verbal communication skills. Experience working with time and attendance, payroll and HRMS systems (Workday HCRM strongly preferred). Experience working with ShiftWizard scheduling systems a plus. Experience with processing payroll completely internal. Including all tax filings. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation preferred. Knowledge of payroll practices for salary, hourly, and per diem personnel. Knowledge of state and federal employment laws relating to key areas of responsibility. Demonstrated application of financial and internal control concepts with the ability to identify opportunities for improvement, efficiencies, and effectiveness of payroll processes, procedures, and policies.

JOB SUMMARY

The Lead Payroll Administrator oversees all payroll processes and projects within the Payroll Department assuring they are completed accurately and timely. This position is responsible for the administration of the company’s time and attendance and payroll systems. Acts as a liaison for outside agencies as well as all hospital departments. Works with Information Technologies and Human Resources on legislative updates and attends training where required for updates to the payroll system. Works with Human Resources and Fiscal for accurate payroll reporting, quarterly and annual tax filings, and thorough payroll analysis and reconciliation. Assists employees in resolution to problems or conflicts concerning paychecks. Directs work of others in the Payroll Department.

PHYSICAL DEMANDS

This position requires walking, standing and sitting with the ability to lift/carry and push/pull up to 20 pounds frequently. Occasionally required to lift/carry and push/pull up to 40 pounds. This position also requires the ability to bend, squat, balance, reach above shoulder height and twist frequently. The ability to touch, see and hear are required continuously with gross grasp and fine manipulation.

COGNITIVE DEMANDS

This position requires thorough skills in computation, written and verbal expression/communication and reading/auditory comprehension. Problem solving skills must also be of high quality, including the ability to analyze data for potential errors.

WORK DEMANDS

Regular and on-time attendance is critical. This position requires the ability to continuously work with and around others, with an emphasis on positive customer service skills. Schedule fluctuation is frequent and unpredictable.

ESSENTIAL FUNCTIONS

Performs all duties required to ensure a smooth and accurate flow of the bi-weekly payroll process. Ensure accurate timecards, including auditing timecards completed by managers or designated timekeepers, resolves timekeeping errors or exceptions during payroll processing and ensure compliance with FLSA. Provides training to timekeepers on use of time clocks, timekeeping maintenance, and related Hospital policies. Stays abreast of all Federal and State regulations, recommends changes as applicable to the timekeeping system. Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity. Works closely with IT and HR and assists with system implementations, testing, maintenance and security of timekeeping system. Provides consultation for any employee with payroll inquiries or problems. Maintains system table files with IT and Human Resources to ensure accurate paychecks as related to changes and policies, including holiday schedule, benefit accruals, pay codes, pay elements, etc. Document workflow and work procedures and ensure consistent application within the department. Prepares AP check requests, wire transfer/ACH requests and Federal and State tax payments for all payroll related withholdings with supporting documentation, within two days of processing each payroll to ensure timely disbursement. Drafts new payroll policies and revises existing policies annually, ensuring compliance with DOL regulations. Monitor compliance with payroll policies to ensure consistent application throughout the hospital. Prepares all schedules and reports on monthly, quarterly and yearly basis to coordinate with financial statements and compliance with Federal and State agencies. Prepares and files quarterly Federal and State 941’s as well as State unemployment reports within established Federal and State Guidelines. Prepares year end W-2’s as well as data transmission and reports to all hospital employees within established Federal and State guidelines. Responsible for providing employee wage and hour information to Workers Compensation vendor to ensure accurate benefit computations. Responsible timely funding for biweekly benefit vendors. Performs Workday updates, building and testing. Assists Corporate Accounting and Budget Manager with special projects as needed. Tracks and pays severance agreements per policy to ensure ongoing compliance with the severance agreement. Assist accounting staff in reconciling payroll liability accounts and solves all problems with payroll vendors pertaining to withholdings and disbursements.

COMPENSATION & BENEFITS

At Hospital for Special Care, we are committed to supporting the health, financial well-being, and professional growth of our team members. The wage range for this position is $30.13 to $46.71.

• Eligible employees may participate in a comprehensive benefits package that includes employer-subsidized medical and dental, vision insurance; a 403(b) retirement savings plan with an employer match of up to 6%; paid time off; employer-paid life insurance; short-term and long-term disability insurance; a Health Savings Account (HSA) with employer contributions; Flexible Spending Accounts (FSA); an Employee Assistance Program (EAP); tuition reimbursement and professional development opportunities; voluntary benefits, including pet insurance; employee wellness programs with access to our onsite fitness and aquatics center; an employee referral bonus program; and meaningful employee recognition and appreciation initiatives.

Eligibility for certain benefits is based on scheduled hours worked.

At HFSC, we are a family. Each person who is a part of our team of 1,300 employees and volunteers offers unique talents and perspectives. We all believe in keeping the same shared value of making our patients the center of what we do. By combining all of our unique skills and shared values we are able to make a positive difference in the lives of our patients. We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work. We are an Equal Opportunity Employer and offer a competitive benefits package.