Accounts Payable Coordinator

Hospital for Special Care; New Britain (CT); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical and dental insurance

Vision insurance

403(b) retirement with employer match

Paid time off

Life insurance

Disability insurance

HSA contributions

FSA

EAP

Tuition reimbursement

Professional development

Pet insurance

Wellness programs

Employee referral bonus

Recognition program

Job summary

Hospital for Special Care in New Britain, CT is seeking an Accounts Payable professional to manage high-volume invoice processing, ensure accuracy, and collaborate with vendors and hospital staff.

This role supports weekly payments, bank deposits, and 1099 reporting, with a comprehensive benefits package and a wage range aligned to local market rates.

Qualifications

• HS diploma or equivalent required.
• 3-5 years of high-volume accounts payable experience.
• Proficient data entry using computerized accounting system; proficient with Word/Excel.

Responsibilities

• Enter all direct invoices into AP system and match with POs and receiving.
• Process weekly payment run via check, ACH, or credit card.
• Maintain vendor master and Form W-9s; manage 1099s and IRS reporting.

Skills

Accounts Payable

Data Entry

Microsoft Word

Microsoft Excel

Communication

Customer Service

Education

High School Diploma or Equivalent

Tools

Accounting Software

Job description

Position Location:Hospital for Special CareScheduled Weekly Hours:40Work Shift:First ShiftDepartment:FiscalWe are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!QUALIFICATIONS High School Diploma or Equivalent. A minimum of 3-5 years high volume accounts payable experience required. Excellent data entry skills using computerized accounting system. Experience using Microsoft Word and Excel. Strong customers service skills. Excellent communication and organizational skills. Secure high level of confidential employee, vendor and financial information. JOB SUMMARY Performs all duties relating to the efficient operation of Accounts Payable. Communicates with outside vendors as well as Hospital personnel regarding outstanding invoices, invoice discrepancies, uncashed checks, and general information. Prepares and reconciles weekly bank deposits. Maintains the accuracy of the Fiscal cash receipts log. Assists in special projects for the Fiscal Department, including electronic invoice filing, annual 1099s, and EDI implementation. PHYSICAL DEMANDS This position requires walking, standing and sitting with the ability to lift/carry and push/pull up to 20 pounds.COGNITIVE DEMANDS This position requires thorough skills in computation, written and verbal communication, and reading/auditory comprehension. ESSENTIAL FUNCTIONS Enter all direct invoices into Accounts Payable system to match with purchase order quantities, amounts and receiving. If discrepancies prevent posting, work with purchasing agent to resolve issues timely. Complete weekly payment run via check, ACH, or credit card. Keep organized files of invoices to be processed, unpaid invoices, and paid invoices Maintain new vendors and changes within the accounts payable software, and master file of Form W-9s for all vendors. Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within federal and state guidelines. Prepare accurate bank deposits according to monthly schedule, reconciling to cash receipts logbook. COMPENSATION & BENEFITS At Hospital for Special Care, we are committed to supporting the health, financial well-being, and professional growth of our team members. The wage range for this position is $24.24 to $36.36. Eligible employees may participate in a comprehensive benefits package that includes employer-subsidized medical and dental, vision insurance; a 403(b) retirement savings plan with an employer match of up to 6%; paid time off; employer-paid life insurance; short-term and long-term disability insurance; a Health Savings Account (HSA) with employer contributions; Flexible Spending Accounts (FSA); an Employee Assistance Program (EAP); tuition reimbursement and professional development opportunities; voluntary benefits, including pet insurance; employee wellness programs with access to our onsite fitness and aquatics center; an employee referral bonus program; and meaningful employee recognition and appreciation initiatives. Eligibility for certain benefits is based on scheduled hours worked.