Accounts Payable Coordinator

ADP; Town of Woodbury (NY); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

PTO and holidays

Medical/Dental/Vision Insurance

401k with company match

Job summary

Total Fire Protection is seeking an Accounts Payable Coordinator in Woodbury, NY to support the accounting team with invoice entry, scanning, and documentation management. The role emphasizes accuracy, data entry, and timely processing, reporting to the Manager, Financial Operations.

On-site, full-time position with a focus on meticulous record-keeping, vendor file maintenance, and using MS Office; NetSuite experience is a big plus and prior AP experience is preferred.

Qualifications

• Experience in accounts payable or general office administration.
• Strong data entry accuracy and attention to detail.
• Proficient with MS Office and basic computer skills.

Responsibilities

• Enter vendor bills and invoices into accounting system.
• Scan, upload, and file invoices and supporting documents.
• Organize and maintain electronic and physical paperwork.
• Review invoices for accuracy before entry.
• Match invoices with purchase orders when applicable.
• Provide general administrative support to accounting.

Skills

Data entry

Attention to detail

Organizational skills

MS Office

Tools

NetSuite

Job description

Accounts Payable Coordinator

First/Mid Level Managers Clerical Woodbury, NY, US

4 days ago Requisition ID: 1304

Salary Range: $23.00 To $25.00 Annually

Total Fire Protection is expanding rapidly, presenting an exciting and challenging opportunity to bring your fresh ideas, polished expertise, and collaborative attitude to support our growth. The Accounts Payable Clerk is a dependable and detail-oriented individual who will be responsible for entering invoices, scanning and organizing paperwork, and providing general administrative support to the accounting department. Expectations of this role include strong organization, comfortable working with computers and various applications, and able to handle repetitive data entry tasks accurately and efficiently. As the Accounts Payable Clerk, you will report directly to the Manager, Financial Operations.

Every team member brings their own expertise to Total Fire Protection and is encouraged to make their voice heard. We offer a family-oriented culture of teamwork and encourage continuous learning, a diverse atmosphere, and opportunities for career advancement.

Essential Duties and Responsibilities:

• Enter vendor bills and invoices into the accounting system.
• Scan, upload, and electronically file invoices and supporting documentation.
• Organize and maintain electronic and physical paperwork.
• Review invoices for accuracy and completeness before entering them.
• Match invoices with purchase orders and supporting documents when applicable.
• Assist with maintaining vendor files and accounts payable records.
• Help organize and process incoming accounting paperwork.
• Provide general administrative support to the accounting department as needed.
• Previous office, administrative, or accounts payable experience preferred.
• NetSuite experience is a BIG PLUS!
• Experience with invoice entry and data entry preferred.
• Basic computer skills and proficiency in Microsoft Office.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle repetitive tasks and meet deadlines.
• Reliable, responsible, and able to work independently.
• Professional office setting requiring full-time on-site attendance.
• Expect to spend majority of the workday seated at a workstation focused on invoice entry, scanning, filing, and general accounts payable administrative duties.

Company Benefits:

Total Fire Protection offers a competitive Benefits package that includes, but is not limited to:

• Paid Time Off (PTO) and Company Paid Holidays.
• Medical/Dental/Vision Insurance (waiting period may apply).
• 401k with Company match (waiting period may apply).

The final salary offered will be based on the candidate’s relevant experience, skills, qualifications, education, internal equity, and other job-related factors. The posted range represents the employer’s good-faith estimate of the compensation for this position at the time of posting.

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.