Accounts Payable Coordinator

CE Hvac; Sterling, Northern (VA, KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Medical/dental/vision with HSA

Life insurance

Disability insurance

401(k) with match

Paid holidays and PTO

Employee referral bonus

Company events

Job summary

Commercial Express HVAC is seeking an Accounts Payable Coordinator to help keep our financial operations accurate and on schedule. This onsite role emphasizes precision, organization, and timely vendor payments in a collaborative environment.

You'll review invoices, code them in our accounting system, reconcile statements, prepare payments, and support 1099 documentation while maintaining confidentiality and teamwork across departments.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of Accounts Payable or related accounting experience.
• Strong attention to detail and time-management skills.
• Comfort using accounting systems and general business software.
• Preferred: experience calculating or generating use tax.
• Preferred: familiarity with subcontractors and preparing 1099 documentation.

Responsibilities

• Review and process vendor invoices with accuracy.
• Match invoices with purchase orders and code them in the accounting system.
• Prepare and process payments, including printing and mailing checks with documentation.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors and internal teams to answer questions or resolve issues.
• Assist with subcontractor documentation needed for annual 1099 preparation.
• Reconcile company credit card statements.
• Calculate and generate use tax when required.
• Maintain strict confidentiality of financial and company information.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Numerical proficiency

Education

High school diploma or equivalent

Tools

Accounting software

Job description

Accounts Payable Coordinator

Commercial Express HVAC

Monday thru Friday - Onsite

At Commercial Express HVAC, we understand that behind every invoice is a relationship, a project, and a team working together to keep things running smoothly. We're looking for an Accounts Payable Coordinator who takes pride in accuracy, organization, and keeping financial operations on track.

Why This Role Matters

As our Accounts Payable Coordinator, you'll play an important role in keeping our business moving. You'll ensure vendors are paid accurately and on time, support our accounting operations, and help maintain strong partnerships with the companies that support our work.

This role is a great fit for someone who enjoys structure, values attention to detail, and takes pride in being the person who keeps things organized and moving forward.

What You'll Do

Your work will help keep our financial operations running smoothly. Day to day, you will:

• Review and process vendor invoices with a strong focus on accuracy
• Match invoices with purchase orders and properly code them in our accounting system
• Prepare and process payments, including printing and mailing checks with documentation
• Reconcile vendor statements and investigate discrepancies
• Communicate with vendors and internal teams to answer questions or resolve issues
• Assist with subcontractor documentation needed for annual 1099 preparation
• Reconcile company credit card statements
• Calculate and generate use tax when required
• Maintain strict confidentiality of financial and company information

Requirements

What Makes Someone Successful in This Role

We're looking for someone who is reliable, organized, and comfortable managing details without losing sight of the bigger picture.

You'll likely thrive here if you:

• Enjoy working with numbers and accounting systems.
• Take pride in accuracy, organization, and follow-through.
• Communicate clearly and professionally.
• Can manage multiple tasks, priorities, and deadlines.
• Are comfortable working independently while also enjoying being part of a team.
• Take ownership of your work and follow through from start to finish.

Experience We're Looking For

Required

• High school diploma or equivalent.
• At least 2 years of Accounts Payable or related accounting experience.
• Strong attention to detail and time-management skills.
• Comfort using accounting systems and general business software.

Preferred

• Experience calculating or generating use tax.
• Familiarity with subcontractors and preparing 1099 documentation.

What You'll Get in Return

We believe people do their best work when they feel supported and valued.

Our benefits include:

• Competitive pay
• Medical, dental, and vision insurance with HSA option
• Life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid holidays and paid time off
• Employee referral bonus program
• Company-sponsored events and team gatherings

A Little About Us

Commercial Express HVAC is a growing company built on teamwork, accountability, and doing the job right the first time. We're proud of the work we do and the people who make it possible.

See What It's Like to Work Here

Visit our website and follow us on LinkedIn, Facebook, and Instagram to learn more about our team, projects, and company culture.

Commercial Express HVAC Website

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