Accounts Payable Coordinator

Socket.dev; Sterling (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) with company match

Paid holidays and PTO

Employee referral bonus

Company-sponsored events and team

Job summary

Commercial Express HVAC is seeking an Accounts Payable Coordinator for an on-site role. You will ensure timely, accurate vendor payments, support general accounting operations, and maintain strong vendor relationships. The role emphasizes accuracy, organization, and confidentiality in daily financial activities.

The position requires attention to detail, reliable multi-tasking, and the ability to work well within a team while handling AP processes and documentation.

Qualifications

• High school diploma or equivalent.
• At least 2 years of Accounts Payable or related accounting experience.
• Strong attention to detail and time-management skills.
• Comfort using accounting systems and general business software.

Responsibilities

• Review and process vendor invoices with a strong focus on accuracy.
• Match invoices with purchase orders and properly code them in our accounting system.
• Prepare and process payments, including printing and mailing checks with documentation.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors and internal teams to answer questions or resolve issues.
• Assist with subcontractor documentation needed for annual 1099 preparation.
• Reconcile company credit card statements.
• Calculate and generate use tax when required.
• Maintain strict confidentiality of financial and company information.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Education

High school diploma or equivalent

Tools

Accounting software

General business software

Job description

Accounts Payable Coordinator

Commercial Express HVAC

Monday thru Friday - Onsite

At Commercial Express HVAC, we understand that behind every invoice is a relationship, a project, and a team working together to keep things running smoothly. We're looking for an Accounts Payable Coordinator who takes pride in accuracy, organization, and keeping financial operations on track.

Why This Role Matters

As our Accounts Payable Coordinator, you'll play an important role in keeping our business moving. You'll ensure vendors are paid accurately and on time, support our accounting operations, and help maintain strong partnerships with the companies that support our work.

This role is a great fit for someone who enjoys structure, values attention to detail, and takes pride in being the person who keeps things organized and moving forward.

What You'll Do

Your work will help keep our financial operations running smoothly. Day to day, you will:

• Review and process vendor invoices with a strong focus on accuracy
• Match invoices with purchase orders and properly code them in our accounting system
• Prepare and process payments, including printing and mailing checks with documentation
• Reconcile vendor statements and investigate discrepancies
• Communicate with vendors and internal teams to answer questions or resolve issues
• Assist with subcontractor documentation needed for annual 1099 preparation
• Reconcile company credit card statements
• Calculate and generate use tax when required
• Maintain strict confidentiality of financial and company information

Requirements

What Makes Someone Successful in This Role

We're looking for someone who is reliable, organized, and comfortable managing details without losing sight of the bigger picture.

You'll likely thrive here if you:

• Enjoy working with numbers and accounting systems.
• Take pride in accuracy, organization, and follow-through.
• Communicate clearly and professionally.
• Can manage multiple tasks, priorities, and deadlines.
• Are comfortable working independently while also enjoying being part of a team.
• Take ownership of your work and follow through from start to finish.

Experience We're Looking For

Required

• High school diploma or equivalent.
• At least 2 years of Accounts Payable or related accounting experience.
• Strong attention to detail and time-management skills.
• Comfort using accounting systems and general business software.

Preferred

• Experience calculating or generating use tax.
• Familiarity with subcontractors and preparing 1099 documentation.

What You'll Get in Return

We believe people do their best work when they feel supported and valued.

Our benefits include:

• Competitive pay
• Medical, dental, and vision insurance with HSA option
• Life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid holidays and paid time off
• Employee referral bonus program
• Company-sponsored events and team gatherings

A Little About Us

Commercial Express HVAC is a growing company built on teamwork, accountability, and doing the job right the first time. We're proud of the work we do and the people who make it possible.

See What It's Like to Work Here

Visit our website and follow us on LinkedIn, Facebook, and Instagram to learn more about our team, projects, and company culture.

Commercial Express HVAC Website

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