Accounts Payable Coordinator

STULZ Air Technology Systems, Inc.; Frederick (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

STULZ Air Technology Systems, Inc. is seeking an Accounts Payable specialist to maintain AP records, process invoices in a manufacturing setting, and support the scaling of the AP function with the company’s growth.

The role requires a two-year accounting program or equivalent experience, strong attention to detail, and the ability to reconcile statements and vendor accounts. It also involves maintaining confidentiality of financial information and ensuring accuracy across transactions.

Qualifications

• Two-year college program in accounting or two to four years related experience and/or training.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Responsibilities

• Maintains accounts payable records by processing invoices in a manufacturing environment.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Pays vendors by monitoring discounts, scheduling, and preparing checks; resolves discrepancies.
• Keeps information confidential to protect organizational value.

Education

Two-year accounting program

Job description

Summary

Maintains accounts payable records and ensures that financial transactions are properly recorded. Tracks and associates purchase variances with various departments. Will implement support and maintain new technologies in order to scale AP with the growth of the company.

Essential Duties and Responsibilities

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a manufacturing environment


• Reconciles processed work by verifying entries and comparing system reports to balances


• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, and recording entries


• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing checks, and resolving purchase orders, contracts, invoice, or payment discrepancies and documentation


• Ensures credit is received for outstanding memos


• Issues stop-payments or purchase order amendments


• Pays employees by receiving and verifying expense reports


• Maintains accounting ledgers by verifying and posting account transactions


• Verifies vendor accounts by reconciling monthly statements and related transactions


• Protects the organization's value by keeping information confidential

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience

• Two-year college or university program in accounting; or two to four years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations

• N/A

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals


• Ability to write routine reports and correspondence.


• Ability to speak effectively before groups of customers or employees of organization

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.


• Ability to compute rate, ratio, and percent.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, and kneel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.

Work Environment

While performing the duties of this job, the employee is regularly exposed to an office environment in a manufacturing plant.