Accounts Payable Coordinator

TieTalent; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A nonprofit organization in New York City is seeking an analytical and organized professional as an Accounts Payable Coordinator. In this role, you will handle vendor invoices, monitor approvals, and track liabilities while working within the Great Plains accounting system. Candidates should have an Associate degree in Accounting and at least 4 years of relevant experience, with strong attention to detail and organizational skills.

Qualifications

• 4+ years accounts payable experience.
• Hands-on use of accounting systems/software.
• Intermediate ability to utilize Excel and Adobe Acrobat.

Responsibilities

• Assists with entering vendor invoices and grants obligations.
• Monitors A/P inbox and automated workflow.
• Tracks outstanding liabilities and maintains A/P aging schedule.

Skills

Attention to detail

Organizational skills

Customer-service orientation

Multi-tasking

Data research

Education

Associate degree in Accounting

Bachelor's degree in Accounting (preferred)

Tools

Microsoft Great Plains

Excel

Adobe Acrobat

Job description

A nonprofit organization in New York City is actively seeking an analytical and organized professional to join their staff as an Accounts Payable Coordinator.

Responsibilities:

Assists with the entering vendor invoices and grants obligations through the accounting system (Great Plains)
Monitors the A/P inbox and automated workflow for new requests and status
Reviews disbursement requests and bills for proper approvals, supporting documentation, payment information and general ledger codes
Tracks outstanding liabilities and maintains the A/P aging schedule
Organizes and stores documentation both physically and digitally
Verifies and updates vendor information in the accounting system as needed
Assists with the preparation of monthly account analyses and journal entries
Processes and disseminates annual 1099 forms
Prepares schedules required for the annual external or third-party audits
Provides general accounting and administrative support as requested

Qualifications:

Associate degree in Accounting and 4+ years accounts payable experience; Bachelor's degree preferred
Demonstrable hands-on use of accounting systems/software - Microsoft Great Plains a big plus
Ability to research data, run reports, and perform basic account analysis
Comfortable with vendor outreach and communication
Demonstrated, intermediate ability to utilize Excel and Adobe Acrobat software
Strong organizational skills, attention to detail, and customer-service orientation
Ability to multi-task and assist other members of the team when needed