Accounts Payable Coordinator

Catholic Foundation for Brooklyn and Queens; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

The Catholic Foundation for Brooklyn and Queens is seeking an Accounts Payable Coordinator to ensure accurate processing of invoices and payments. In this role, you will manage financial transactions and support reconciliation efforts, requiring a bachelor's degree and relevant experience. A hybrid work schedule provides flexibility, and you will contribute to the mission of supporting educational programs through sound financial practices.

Qualifications

• Minimum two years of relevant experience.
• Knowledge of accounting principles.
• Proficiency in Microsoft Excel and Financial Edge NXT is preferred.

Responsibilities

• Prepare and process electronic payments and manage vendor accounts.
• Collaborate with operations teams for timely payments.
• Support monthly reconciliation.

Skills

Data entry

Analytical skills

Communication

Organizational skills

Education

Bachelor’s degree

Tools

Financial Edge NXT

Microsoft Office Suite

Microsoft Excel

Job description

Catholic Foundation for Brooklyn and Queens is a not-for-profit organization serving the Roman Catholic Diocese of Brooklyn. The Foundation provides financial grants and other assistance to institutions and ministries of the Diocese of Brooklyn in support of the Church’s mission in Brooklyn and Queens and administers the endowments and other funds entrusted to it. The mission of its sister organization, Futures in Education, is to ensure that the gift of an excellent Catholic education continues to be a viable option for current and future generations of deserving students in Brooklyn and Queens by providing tuition assistance and program support to the neediest of students and academies.

Catholic Foundation for Brooklyn and Queens seeks an accounts payable coordinator to be responsible for processing all invoices received for payments and undertaking the day-to-day management of all payment cycle activities in an accurate, efficient and timely manner.This will involve compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed.This position reports to the Director of Operations.

PRINCIPAL RESPONSIBILITIES:

• Prepare and process electronic payments, transfers and financial transactions in a timely and accurate manner.
• Set up vendor accounts that include authorization for direct deposit, and recording of information needed for accurate and secure payments.
• Manage a work queue of requests for payments that covers various program disbursements, payments for services and reimbursements to employees.
• Track credit card expenses and collect required supporting documentation.
• Collaborate with operations and programs teams to ensure timely and accurate payments initiated by the respective departments.
• Report to management on any transactions that do not meet the standards and policies set by the Foundation.
• Support the Director of Operations during monthly reconciliation for the Foundation’s programs by providing appropriate documentation of disbursements for review by Accounting.
• Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
• Performs all other duties as assigned by the Director of Operations.

REQUIREMENTS:

• Bachelor’s degree and/or minimum two years of relevant experience with a proven track record in a related field.
• Knowledge and previous use of Financial Edge NXT or similar accounting software systems.
• Proficiency with Microsoft Office Suite and Teams, especially Microsoft Excel.
• Strong proficiency in data entry and a solid understanding of accounting principles, with the ability to manage large volumes of transactions efficiently.
• Ability to communicate with key stakeholders in person, by telephone or in written communications.
• Excellent organizational skills to handle multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical skills to identify discrepancies and trends in financial data, ensuring proper resolution.
• Hybrid schedule of three days per week, with flexibility to work occasional evenings when needed for events.

Catholic Foundation for Brooklyn and Queens is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Non-profit Organization Management

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