Accounts Payable Coordinator

Barrows; New York (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading company in marketing services is hiring an Accounts Payable Coordinator to join their Finance team. This role involves managing vendor payments, entering purchase orders, and collaborating closely with finance partners. The ideal candidate should have at least two years of experience, be detail-oriented, and familiar with accounting practices. Benefits include unlimited PTO and comprehensive medical coverage.

Benefits

Unlimited PTO

Medical, Dental, Vision

401K with a % match

Fully funded disability and life insurance options

Headspace subscription

Wellness Stipend

Qualifications

• Minimum 2 years’ experience managing a large volume of transactions.
• Thorough knowledge of Excel required.
• Experience in a fast-paced environment and able to function independently.

Responsibilities

• Support Finance team in managing vendor purchase orders and payments.
• Communicate with vendors for payment status and gather necessary information.
• Prepare monthly reconciliation of vendor purchase orders and invoices.

Skills

Attention to detail

Follow up skills

Team player mentality

Ability to work independently

Knowledge of debits and credits

Experience in fast-paced environment

Tools

Sage

Smartsheet

Excel

Job description

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This range is provided by Barrows. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $55,000.00/yr

Business Overview

WPP Unite Overview

There’s never been a more exciting time in marketing, as media and commerce continue to merge to drive meaningful consumer experiences. As one of the most innovative CPG companies in the world, Unilever, the maker of iconic brands such as Dove, Hellmann’s, TRESemmé, Degree and many others, is adapting to this rapidly changing landscape with the help of WPP and its unparalleled network of agencies.

The newly-created unit, WPP Unite, will be the pioneering force at this intersection, led by two of WPP’s most dynamic agencies: GroupM and Barrows, operating as ONE end to end strategy, design, and execution powerhouse.

GroupM will bring their media thought-leadership and performance expertise, combined with the retail and commercial expertise of Barrows to deliver integrated, end-to-end programs for the entire Unilever portfolio of iconic, household brands. True to its name, the team operates with a unified vision, from initial strategy to final execution, leveraging our collective expertise in design, engineering, and media integration to craft world-class brand programming.

WPP Unite, comprised of the best talent in the industry, will pioneer a truly integrated agency model and drive unprecedented growth for Unilever in the years to come.

Barrows

Barrows brings 40 years of expertise in retail design and marketing, and excels in leveraging insights and cutting-edge digital strategies to create engaging omni-channel experiences.

As a key part of WPP Unite, Barrows will help shape the future of commerce marketing across renowned brand categories and retailers, and drive meaningful results for one of the world’s leading consumer goods companies.

Role & Responsibilities

Within the WPP Unite structure Barrows is seeking a dynamic Accounts Payable Coordinator to support the Finance team in managing vendor purchase orders and payments for our clients. The successful candidate will be a strong communicator who is adaptable, organized, a self- starter and can effectively collaborate with employees. The candidate will partner with the Operations and Finance leads to service the client’s preferred vendors. The candidate will be responsible for international coordination with the finance partners in the US office.

In addition to bringing a killer attitude and energy, this individual must be able to:

• Working with a close knit global finance team
• Work with Client Finance Partners to gather information needed to generate vendor purchase orders for client tactics activated
• Accurately enter into ERP vendor purchase orders generated and invoice information received via accounts payable inbox
• Gather appropriate approvals required to prepare invoices for payment
• Prepare monthly reconciliation of vendor purchase orders issued and vendor invoices received
• Communicate with vendors on a daily basis, usually via email, to provide payment status updates / request missing information/gather all information needed for purchase orders and payments
• Responsible for invoicing the client in a timely manner and uploading invoice details into client portal
• Ensure timely approvals for payments transmitted

Qualifications

• Minimum 2 years’ experience managing a large volume of transactions
• Strong attention to detail and follow up skills
• Knowledge of debits and credits
• Experience working in a fast-paced environment
• Team player mentality but also able to function independently
• Sage and Smartsheet experience is helpful
• Thorough knowledge of excel
• Ability to work 4 days in the office
• Unlimited PTO
• Medical, Dental, Vision (with an option for free medical care!)
• 401K with a % match
• Various maternity/paternity leave options
• Fully funded disability and life insurance options
• Headspace subscription
• Wellness Stipend
• and more....

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Administrative

• Industries

  Marketing Services

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