Accounts Payable Coordinator

Gensler; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401k

Bonus opportunities

Health benefits

Paid time off

Job summary

Gensler is seeking an Accounts Payable Coordinator in New York to support weekly payables, expense reports, and monthly cost analyses. You will assist with cash receipt entries, vendor setup in Coupa, and invoice reviews to ensure timely, accurate payments.

The role requires 2–5 years of related experience and a strong command of Excel, Deltek VantagePoint, and Coupa. A detail-oriented, proactive team player is preferred in a fast-paced environment.

Qualifications

• 2-5 years of related experience.
• Associate's degree in Finance, Accounting, Business Management or similar.
• High level of accuracy and attention to detail.

Responsibilities

• Process daily cash receipt entries and resolve unidentified payments.
• Assist with accounts payable, weekly check runs and employee reimbursements.
• Review expense reports for accuracy and policy compliance.
• Set up new vendor accounts in Coupa and maintain profiles.
• Review and approve consultant invoices in Coupa.
• Enter manual timesheets in Deltek VantagePoint.
• Reconcile monthly balance sheet accounts and travel/reprographic costs.

Skills

Accounts payable

Excel

Notary Public

Education

Associate's degree in Finance/Accounting/Business

Tools

Deltek VantagePoint

Coupa

Job description

Job Details

• Job ID: 9092
• Posting Date: 09-22-2026
• Areas of Expertise: Finance
• Job Category: Finance
• Contract Type: Full-Time
• Location: New York, NY, US

Your Role

The Accounts Payable Coordinator is responsible for assisting with the weekly processing of accounts payable, employee expense reports, cash receipt entries, monthly review of travel files and balance sheet reconciliations. This role also requires preparation and analysis of monthly cost reports.

What You Will Do

• Assist with daily cash receipt entries and resolution of unidentified payments
• Assist with accounts payable processing, weekly check run and employee reimbursements ensuring payments are made accurately and timely
• Assist with reviewing expense reports for accuracy and compliance with Gensler policies
• Assist in set‑up of new vendor accounts and profiles in Coupa Supplier Portal
• Review and approve Consultant invoices in Coupa
• Research and resolve various issues that may arise in the processing cycle
• Assist with entering manual timesheets in Deltek VantagePoint
• Handle P‑Card charges and reconcile transactions at the end of each statement cycle
• Assist with audit requests
• Reconcile monthly balance sheet accounts
• Reconcile and upload monthly travel and reprographic costs
• Periodic review of all open payables and outstanding checks
• Prepare monthly departmental cost reports
• Miscellaneous projects as requested

Your Qualifications

• 2-5 years of related experience
• Associate's degree in Finance, Accounting, Business Management or similar
• Highly organized, detail oriented with a high level of accuracy
• Able to work comfortably with different systems and problem solve
• Pro‑active and able to work effectively in a team environment
• Able to work well under pressure with multiple tasks and deadlines
• Well written with excellent verbal communication skills
• Able to respond to Vendors, Consultants and Staff in a timely and professional manner
• Proficient in Excel, prior experience with Deltek VantagePoint and/or Coupa software a plus
• Experience serving as a Notary Public is a plus.

The base salary range will be estimated between $70,000 and $75,000 plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best‑in‑class design. From curated art exhibits to internal design competitions to "Well-Being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affi…

All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].