Project Accountant

Gensler; San Francisco (CA); On-site; USD 83,000 - 97,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k plan

Profit sharing

Bonuses

Tuition reimbursement

Professional development

Job summary

Gensler is seeking a Project Accountant in the San Francisco Bay Area to manage financial accounts and analysis for projects throughout the lifecycle from due diligence to invoicing and collections.

You will partner with Design Managers to ensure accurate billing, understand contracts, and forecast spend against budgets while maintaining strong adherence to GAAP and firm policies. This role offers local market benefits and opportunities for professional growth.

Qualifications

• B.A. Degree in Accounting or Business Administration required.
• 3+ years of project accounting experience in a professional service firm.
• Proficient in Excel; Deltek Vision experience is a plus.
• Strong organizational skills and high accuracy, able to meet deadlines.

Responsibilities

• Partner with Design Managers to ensure accurate billing and reporting.
• Understand contracts related to each project, focusing on fee and scope.
• Assist in project start-up due diligence and lifecycle best practices.
• Understand project schedule, phase and timeline.
• Provide billing recommendations aligned with scope and value delivered.
• Record revenue in accordance with US GAAP and firm policies.
• Forecast spend vs. budget and advise leadership on project health.
• Coordinate Subconsultant PO & AP processes through Coupa.
• Coordinate financial communications with consultants on contracts and invoicing.
• Review labor and expense actuals against plan and flag variances.
• Monitor Accounts Receivable and assist collection efforts.
• Maintain organized project contract files.
• Act as accounting liaison between project, studio, and corporate teams.

Skills

Excel

Organizational skills

Communication skills

Team player

Deadline driven

Overtime availability

Education

B.A. in Accounting or Business Administration

Tools

Deltek Vision

Tableau

Job description

Locations

San Francisco, CA, US

• Oakland, CA, US
• San Jose, CA, US

Your Role

As a Gensler Project Accountant, you will be responsible for financial account management and analysis for the firm's projects and business practices. You will be successful because you are highly organized and passionate about ensuring the fiscal health of assigned projects throughout the entire project life cycle, from project due diligence through client invoicing and collections. Join a team of highly creative, collaborative colleagues and partner with Gensler project managers to ensure our projects are not only beautiful, but financially sound.

What You Will Do

• Partner closely with Design Managers, establishing successful business relationships and ensuring accurate and consistent billing and financial reporting at the project and studio levels
• Understand the entire set of contracts (client and consultant) related to each project, with a focus on fee and scope management
• Assist Design Managers in performing project start-up due diligence and following Firm best practices throughout the project life cycle
• Understand the overall schedule, phase and timeline of each project
• Provide an invoice to the Project Manager with a billing recommendation that aligns with our scope, fees and value delivered to the client
• Record revenue in accordance with US GAAP and Firm policies
• Forecast actual vs. budget spending and analyze projects to provide meaningful input to project and office leadership
• Manage Subconsultant PO & AP Process through Coupa
• Coordinate all financial and contractual communications with consultants including contracts, change orders and invoicing
• Review project labor and expense actuals against plan, highlighting any potential areas that may exceed plan or overall contract values
• Monitor Accounts Receivable and assist Design Managers with collection efforts
• Maintain organized project contract files
• Operate as a financial and accounting liaison between the project, studio, and local/corporate accounting teams

Your Qualifications

• B.A. Degree, preferably in Accounting or Business Administration
• 3+ years of project accounting experience in a professional service firm, preferably an architecture or design firm
• Highly proficient in Excel; experience with Deltek Vision software is a plus
• Tableau Data Application experience a plus
• Strong organizational skills, high level of accuracy, and keen attention to detail
• Ability to effectively work in a high-volume environment under pressure with multiple tasks and strict deadlines
• Willingness to embrace new technologies and constantly strive for greater efficiencies through process or technology
• Excellent oral and written communication skills, ability to work as a team and interact professionally with employees, clients and vendors
• Must be able to work overtime on an as-needed basis

Compensation

The position can be located in San Francisco, San Jose or Oakland CA with the base salary estimated between $83,000 - $97,000 annually plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].