Accounts Payable Coordinator

Mindlance; Milwaukee (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Mindlance is seeking an Accounts Payable professional to oversee invoice processing and payment verification. You will liaise between departments and customers, ensuring timely resolution of issues and accurate posting to the General Ledger.

The role requires at least two years of progressive AP experience, proficiency with Windows/Microsoft Office, and familiarity with SAP. The position is based at the Juneau campus with a hybrid work schedule.

Qualifications

• Minimum 2 years of progressive Accounts Payable experience.
• Proficiency in Windows and Microsoft Office; SAP desired.
• Ability to maintain confidential information and meet deadlines.

Responsibilities

• Process invoices with timely verification and processing of payments.
• Resolve problems for internal and external customers and direct inquiries.
• Research supplier accounts in detail to address concerns.
• Work with banking systems to process domestic and foreign payments (checks, ACH, wires).
• Understand the accounting necessary for accurate General Ledger reflection.
• Apply internal controls to ensure proper segregation of duties and safeguard assets.
• Be familiar with Accounts Payable and accounting concepts; SOX 404 experience is a plus.
• Manage multiple tasks accurately and independently while meeting deadlines.
• Communicate effectively with customers, coworkers, and senior management.

Skills

Communication skills

Customer service

Multitasking

Education

High School Diploma or Equivalent

Tools

SAP

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Summary

Provide guidance, direction, and support to departmental staff, and internal and external customers Act as a liaison between departments and businesses. Solve problems and deal with others in a pleasant manner. Oversee the day-to-day processing of invoices by providing timely and accurate verification and processing of customer payments and invoice distribution.

Job Responsibilities

• Process invoices by providing timely and accurate verification and processing of customer payments and invoice distribution.
• Work to resolve problems for internal and external customers, and putting people in touch with the proper person(s) for resolution.
• Perform extensive and detailed research of supplier accounts (concerns or problems).
• Work with banking/payment systems to process domestic and foreign payments (checks, ACH, wires). Process payment runs, stop payments, voids, new supplier setup, scanning of suppliers invoices/supporting documentation.
• Understand the accounting which must take place to make the General Ledger accurately reflect the transactions
• Apply internal controls and policies to ensure the proper segregation of duties and safeguarding of company assets.
• Familiarity with standard concepts, practices, and procedures of Accounts Payable and / or Accounting (Sarbanes-Oxley Act Section 404 experience a plus).
• Ability to perform multiple tasks accurately, efficiently, quickly, and independently while meeting assigned deadlines and/or quotas.
• Strong communication and customer service skills appropriate for dealing with internal and external customer requests, co-workers and senior management.
• Ability to maintain confidential information.

Education Requirements

High School Diploma or Equivalent Required

Experience Requirements

• A minimum of 2 years of progressive Accounts Payable experience using a computerized accounting software or equivalent.
• Proficiency in Windows and Microsoft Office applications is required (Word, Excel, and PowerPoint) , SAP desired.

Testing Requirements

• This role requires a 10 key test prior to submission. Candidates should only be submitted if they have scored an 80% or higher on testing. Testing results should be uploaded with their resume in Fieldglass.

Hours and Location for Role:

This role will be located at our Juneau campus- schedule is listed below but is subject to change.
Monday remote- 8am-5pm CST, Tuesday-Thursday In person at Juneau campus 8am-5pm CST, Friday Remote 8 am- 5 pm CST.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTIQI/Age/Veterans.”