Accounts Payable Coordinator

Jones Networking

McLean (VA)

On-site

USD 52,000 - 78,000

Full time

5 days ago

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Benefits offered by this job

Medical, Dental and Vision Insurance

Company Paid Life Insurance Plan

401(k) + Company Match

Short-Term and Long-Term Disability

Health Savings Account

Flexible Spending Account

Training and Professional Development

Generous Paid Time Off Plan

Equity Opportunities with Tenure

Award-Winning Culture

Job summary

Jones Networking is seeking an Accounts Payable Coordinator for a construction/design firm in Tysons. You will support the Accounting Department, manage end-to-end invoice processing, and ensure timely payments while handling 1099s and tax reconciliations.

The role requires a Bachelor’s degree and at least two years of AP experience, with proficiency in MS Office and accounting software. A comprehensive benefits package is included, reflective of a full-time, exempt position.

Qualifications

Bachelor’s Degree is required.
Minimum two years of recent Accounts Payable experience.
Proficiency in MS Office, Adobe and Chrome. Accounting software experience preferred.

Responsibilities

Process accounts payable invoices and manage all steps from collection to payment.
Maintain vendor/subcontractor database with current contacts, COIs, W-9s, and agreements.
Load and review open invoice reports weekly to select invoices for check runs.
Reconcile subcontractor, vendor, and credit card statements and resolve discrepancies.
Assist AP Manager with sales and use tax monthly audit and year-end tasks.

Skills

Problem-solving

Attention to detail

Independent worker

Education

Bachelor’s Degree

Tools

MS Office

Adobe

Chrome

Job description

Position Title: Accounts Payable Coordinator

Department: Acounting / Finance

Reports To: Senior Accountant

Job Classification: Full-time, Exempt, Direct Hire

Jones Networking is currently seeking a qualified Accounts Payable Coordinator on behalf of an award-winning Construction and Design firm located in Tysons. In this role, the A/P Coordinator will support the Accounting Department and oversee all facets of the accounts payable function. Core duties include managing the end-to-end processing of incoming mail and email invoice workflows, accurately entering invoices into the database, exporting approved entries, and identifying accounts due for payment. Additionally, the A/P Coordinator will support year-end 1099 processing and distribution, as well as facilitate monthly sales and use tax reconciliation and remittance.

Accounts Payable Responsibilities:

- Accounts Payable Invoice Processing
- Vendor and Subcontractor Payments & Record Management
- Assist with Weekly Check Runs
- Client Communications

Position Summary:

Process accounts payable invoices and manage all necessary steps in doing so, including but not limited to, collection, recognition, coding, assignment & distribution, problem-solving and processing for payment.
Maintain subcontractor and vendor database to include current contact and payment information, Certificates of Insurance, Waivers, W-9s, and Subcontractor Applications and Agreements.
Load and Review Open Invoice Report weekly to determine which invoices should be included in check run.
Reconcile subcontractor, vendor, and credit card statements and reconcile / resolve payment discrepancies.
Assist AP Manager with the sales and use tax monthly audit and wit year-end tasks.

Qualifications Summary:

- Bachelor’s Degree is required.
- Minimum two years of recent Accounts Payable experience.
- Proficiency in MS Office, Adobe and Chrome. Accounting software experience preferred.
- Problem-solving skills to resolve issues effectively and look for new solutions.
- Strong attention to detail, highly organized, and ability to work independently to meet deadlines.