Accounts Payable Coordinator

Ekspert Counsel; Little Falls (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Ekspert Counsel, a law firm in Little Falls, NJ, is seeking an Accounts Payable Coordinator to support day-to-day accounting operations. This is ideal for a recent graduate with internship experience or an early-career professional looking to grow in a professional services environment.

The role requires attention to detail, strong numerical skills, and a willingness to learn. You will handle invoices, vendor records, cost reports, and payments, while maintaining discretion with confidential

Qualifications

• High school diploma required; bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• Open to recent graduates with relevant accounting internships or entry-level accounting experience.
• Prior accounts payable experience preferred but not required with strong educational or internship background.
• Strong mathematical and numerical skills.
• Excellent attention to detail and organizational abilities.
• Ability to work effectively in a fast-paced professional environment.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to handle confidential and sensitive financial information with discretion.
• Strong proficiency with Microsoft Office Suite, particularly Excel.
• Experience with JACS/Collateral Account Portal and Global Exchange/Corpay is a plus.

Responsibilities

• Process invoices accurately and timely within the firm’s accounting system.
• Generate and review daily cost collection reports to identify third-party client cost payments.
• Process weekly payments to vendors, third-party providers, and employees for reimbursable expenses.
• Reconcile invoices and check requests against the firm’s internal purchase order system and investigate discrepancies.
• Create and maintain vendor records within the accounting system.
• Assist with annual 1099 reporting and IRS filings.
• Reconcile USPTO and collateral accounts.
• Prepare trust checks as requested.
• Communicate with vendors regarding invoices, payments, and payment terms.
• Handle petty cash reconciliation.
• Provide backup support for stop payments, check voids, and bank reversals.
• Respond to accounting and payment-related inquiries from attorneys and staff.
• Perform administrative and accounting duties necessary to support efficient department operations.
• Assist with additional accounting projects and responsibilities as assigned.

Skills

Numerical skills

Attention to detail

Communication

Problem solving

Excel proficiency

Discretion

Interpersonal skills

Learning mindset

Adaptability

Education

High school diploma

Bachelor’s degree in Accounting/Finance/Business

Tools

JACS/Collateral Account Portal

Global Exchange/Corpay

Job description

A law firm is seeking an Accounts Payable Coordinator to support the day-to-day operations of its accounting department. This is an excellent opportunity for a recent college graduate with accounting-related internship experience or an early-career accounting professional looking to build their experience within a professional services environment.

The ideal candidate will have an accounting or finance background, strong attention to detail, solid numerical skills, and an eagerness to learn and grow.

Responsibilities

• Process invoices accurately and timely within the firm’s accounting system.
• Generate and review daily cost collection reports to identify third-party client cost payments.
• Process weekly payments to vendors, third-party providers, and employees for reimbursable expenses.
• Reconcile invoices and check requests against the firm’s internal purchase order system and investigate discrepancies.
• Create and maintain vendor records within the accounting system.
• Assist with annual 1099 reporting and IRS filings.
• Reconcile USPTO and collateral accounts.
• Prepare trust checks as requested.
• Communicate with vendors regarding invoices, payments, and payment terms.
• Handle petty cash reconciliation.
• Provide backup support for stop payments, check voids, and bank reversals.
• Respond to accounting and payment-related inquiries from attorneys and staff.
• Perform administrative and accounting duties necessary to support efficient department operations.
• Assist with additional accounting projects and responsibilities as assigned.

Qualifications

• High school diploma required; bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• Open to recent graduates with relevant accounting internships or entry‑level accounting experience.
• Prior accounts payable experience is preferred but not required for candidates with a strong educational or internship background.
• Strong mathematical and numerical skills.
• Excellent attention to detail and organizational abilities.
• Ability to work effectively in a fast‑paced professional environment.
• Strong communication, interpersonal, and problem‑solving skills.
• Ability to handle confidential and sensitive financial information with discretion.
• Strong proficiency with Microsoft Office Suite, particularly Excel.
• Experience with JACS/Collateral Account Portal and Global Exchange/Corpay is a plus.
• Eager to learn, dependable, polished, and professional with a strong work ethic.

Compensation

• Excellent opportunity for an entry‑level or early‑career accounting professional to gain hands‑on accounts payable and law firm financial operations experience.