Accounts Payable Clerk

Holwell Shuster & Goldberg LLP; New York (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health, Dental, and vision insurance

Paid time off and holidays

Job summary

Holwell Shuster & Goldberg LLP in Midtown Manhattan seeks an Accounts Payable Clerk/Coordinator to process vendor invoices, reimbursements, and related payments while supporting the firm’s accounting operations. You will work with vendors, attorneys, and staff to ensure accuracy and compliance with internal controls and policies.

The role Reports to the Senior Accountant and supports the CFO on various accounting tasks.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounting or accounts payable experience required; law firm experience preferred.
• Strong understanding of accounts payable processes, including invoice review, payment processing, vendor management, and expense reimbursements.
• Proficiency in Microsoft Office Suite, particularly Excel (including Pivot Tables); VLOOKUP/XLOOKUP; and data analysis functions.
• Experience with Aderant, ChromeRiver, or similar accounting and expense management systems preferred.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Effective verbal and written communication skills, with the ability to interact professionally with vendors, attorneys, and staff.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving and reconciliation skills.
• Health, Dental, and vision insurance
• Paid time off and holidays

Responsibilities

• Review, process, and schedule payments for approved vendor invoices and employee reimbursements.
• Prepare checks, ACH payments, and wire transfers.
• Maintain accurate accounts payable records and invoice documentation.
• Reconcile corporate credit card expenses and investigate discrepancies.
• Communicate with vendors regarding invoices, payment status, and account issues.
• Resolve invoice discrepancies and support vendor inquiries.
• Assist with audit requests and maintain compliance with company policies and procedures.
• Support month-end closing activities related to accounts payable.
• Perform other accounting duties as assigned.

Skills

Accounts payable experience

Strong organizational skills

Communication skills

Independent and collaborative work

Problem solving and reconciliation

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel

Pivot Tables

VLOOKUP/XLOOKUP

Aderant

ChromeRiver

Job description

Location: Midtown Manhattan, NY
Job Type: Full-Time

Overview

The Accounts Payable Clerk/Coordinator is responsible for the accurate and timely processing of vendor invoices, reimbursements, and related payments while supporting the firm's overall accounting operations. This position helps ensure compliance with internal controls, accounting policies, and established procedures, while maintaining effective working relationships with vendors, attorneys, and staff. The role is essential to the firm's financial operations and provides support to the Senior Accountant, Controller, and CFO on various accounting functions and projects as needed.

Duties and Responsibilities

• Review, process, and schedule payments for approved vendor invoices and employee reimbursements.
• Prepare checks, ACH payments, and wire transfers.
• Maintain accurate accounts payable records and invoice documentation.
• Reconcile corporate credit card expenses and investigate discrepancies.
• Communicate with vendors regarding invoices, payment status, and account issues.
• Resolve invoice discrepancies and support vendor inquiries.
• Assist with audit requests and maintain compliance with company policies and procedures.
• Support month-end closing activities related to accounts payable.
• Perform other accounting duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounting or accounts payable experience required; law firm experience preferred.
• Strong understanding of accounts payable processes, including invoice review, payment processing, vendor management, and expense reimbursements.
• Proficiency in Microsoft Office Suite, particularly Excel (including Pivot Tables); VLOOKUP/XLOOKUP; and data analysis functions.
• Experience with Aderant, ChromeRiver, or similar accounting and expense management systems preferred.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Effective verbal and written communication skills, with the ability to interact professionally with vendors, attorneys, and staff.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving and reconciliation skills.
• Health, Dental, and vision insurance
• Paid time off and holidays

Compensation

Estimated salary range is $65,000 - $80,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited tothe individual's skills, experience, and qualifications.