Accounts Payable Coordinator

Advanced Engineering and Environmental Services, Inc.; Grand Forks (ND); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Bonus opportunities

ESOP ownership

401(k) matching

Health insurance

Paid time off

Job summary

AE2S in Grand Forks, ND is seeking an Accounts Payable Coordinator to ensure vendors are paid accurately and on time in a modern, paperless environment. You will code invoices, route for approval, manage sales tax, and process payments including ACH, checks, and online methods.

You will also review expense reports, support 1099s, audits, and month-end close while upholding internal controls and delivering excellent service to vendors and staff.

Qualifications

• Basic computer skills including Microsoft Word and Excel.
• Strong attention to detail, accuracy, and willingness to learn.
• Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders.
• Ability to manage multiple priorities and meet deadlines.
• Pre-employment checks may be required (criminal/civil background check, drug screen, etc.)

Responsibilities

• Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment.
• Route invoices for approval through AP management software and ensure policy compliance.
• Prepare, review sales tax for accuracy, and process weekly AP payments (ACH, checks, and online payments).
• Review and administer employee expense reports, including corporate credit card processes.
• Administer employee expense reports weekly and corporate credit cards monthly.
• Support 1099 reporting, audits, and month-end close activities.
• Maintain strong internal controls and segregation of duties.
• Provide excellent customer service to vendors and internal employees.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Interpersonal communication

Time management

Job description

Accounts Payable Coordinator - Grand Forks, ND

As an Accounts Payable Coordinator (AP Coordinator), you'll help keep our projects moving by ensuring vendors are paid accurately and timely. Working in a modern, paperless accounting environment, you'll collaborate with employees at all levels of the organization and serve as a key point of contact for vendors. This role is ideal for a detail-oriented professional who enjoys problem-solving, building relationships, and contributing to the success of a growing employee-owned company.

Responsibilities

• Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment
• Route invoices for approval through AP management software and ensure policy compliance
• Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments)
• Review and administer employee expense reports, including corporate credit card processes
• Administer employee expense reports weekly and corporate credit cards monthly
• Support 1099 reporting, audits, and month-end close activities
• Maintain strong internal controls and segregation of duties
• Provide excellent customer service to vendors and internal employees

Why AE2S

Build Your Future. Protect What Matters.
AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In this role, you'll contribute to a purpose-driven organization that helps strengthen communities while supporting the people, projects, and operations that make our work possible.

Compensation and Total Rewards
At AE2S, compensation extends beyond base pay and includes opportunities to share in both individual and company success through:

• Discretionary bonus opportunities
• Employee ownership through the ESOP
• Matching 401(k) contributions

Industry-Leading Family Benefits
AE2S believes financial security extends beyond salary alone. Our comprehensive benefits program includes:

• 100-percentcompany-paid family health Insurance
• 100-percent company-paid employee dental and vision insurance
• Company-paid short-term and long-term disability coverage
• Paid Time Off (PTO), including credits for prior experience
• Paid parental leave

Qualifications

Basic

• Basic computer skills, including Microsoft Word and Excel
• Strong attention to detail, accuracy, and willingness to learn
• Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders
• Ability to manage multiple priorities and meet deadlines
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations

Preferred

• Working knowledge of multi-state sales tax regulation
• 3+ years of Accounts Payable experience
• Experience working in an engineering or professional services firm

Physical

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity/ Aff

Location

Grand Forks, ND - Grand Forks, ND 58201 US (Primary)