Accounts Payable Coordinator

ArcBest; Fort Smith (AR); On-site; USD 25,000 - 33,000; Full time

Job summary

ArcBest in Fort Smith, AR is seeking an Accounts Payable Coordinator to manage invoicing, indexing and payment processing with accuracy and timeliness.

The role requires detail orientation, proficiency in Microsoft Office and Excel, and prior finance or billing experience. Typical hours are 8:00 am–5:00 pm, with pay on a biweekly schedule and hourly compensation.

Qualifications

• Bachelor's degree preferred.
• Prior finance, billing, accounting, or relevant experience preferred.
• Proficient in Microsoft Office Suite with a focus in Excel, and good 10-key skills.

Responsibilities

• Open and scan invoices into the AP indexing queue.
• Index all items in the AP index queue for payment processing.
• Process invoices for payment.
• Scan manually approved invoices to AP paid records.
• File all scanned invoice copies.
• Transfer scanned invoice copies to records storage.
• Approve vendor setups and corrections.
• Contact carriers to secure documents needed.
• Handle past due and balance due invoices.
• Resolve aged payables.
• Recover overpayments or payments made in error.
• Image documents.
• Handle questions with vendors.
• Resolve problems with internal and external customers.
• Maintain a positive attitude and high level of customer service with both internal and external customers.
• Work in a team setting to accomplish department goals.
• Other duties and projects, as assigned.

Skills

Excel proficiency

10-key skills

Attention to detail

Effective communications

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Job description

Job Description
The Accounts Payable Coordinator handles the scanning, indexing, and processing of all invoices and trade payables that are due and payable by ArcBest in an accurate and timely manner.

Responsibilities

• Open and scan invoices into the AP indexing queue.
• Index all items in the AP index queue for payment processing.
• Process invoices for payment.
• Scan manually approved invoices to AP paid records.
• File all scanned invoice copies.
• Transfer scanned invoice copies to records storage.
• Approve vendor setups and corrections.
• Contact carriers to secure documents needed.
• Handle past due and balance due invoices.
• Resolve aged payables.
• Recover overpayments or payments made in error.
• Image documents.
• Handle questions with vendors.
• Resolve problems with internal and external customers.
• Maintain a positive attitude and high level of customer service with both internal and external customers.
• Work in a team setting to accomplish department goals.
• Other duties and projects, as assigned.

Requirements

Education

• Bachelor's Degree, preferred

Experience

• Prior finance, billing, accounting, or relevant experience, preferred

Computer Skills

• Proficient in Microsoft Office Suite with a focus in Excel, and good 10-key skills, preferred

Competencies

• Accuracy and Attention to Detail
• Effective Communications
• Financial Services Management
• Flexibility and Adaptability
• Information Capture
• Initiative
• Managing Multiple Priorities
• Problem Solving

Other Details

Work Hours

• Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.

Travel Requirements

• Minimal (0%-25%)

Compensation

• This is an hourly position paid biweekly.

About Us

ArcBest is a multibillion-dollar integrated logistics company that's helped businesses build better supply chains for over a century. With 14,000+ employees across 250 campuses and service centers, we connect owned assets, a broad brokerage network and innovative technology to deliver end-to-end supply chain solutions for customers around the world.

Our people make the difference. From customer service and operations to technology, sales and logistics professionals, every employee plays a role in supporting customers and solving complex logistics challenges. It's the kind of people-first culture that's earned recognition as a Best Company to Work For by U.S. News & World Report and one of America's Best Employers for Company Culture by Forbes.

At ArcBest, you're part of a team grounded in our core values: Creativity, Integrity, Collaboration, Growth, Excellence and Wellness. Whether you're starting your career or bringing years of experience, you'll find opportunities to learn, grow and make an impact.