Accounts Payable Coordinator

Clear Investment Group; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Access to 401k

Health & dental insurance

PTO and Holidays

Job summary

Clear Investment Group in Chicago is seeking an Accounts Payable Coordinator to join our Accounting team in the Chicago Loop. The role focuses on daily AP operations, vendor invoicing, and payment processing in a fast-paced real estate environment.

The ideal candidate has 2+ years of AP or accounting experience, strong Excel skills, and familiarity with Yardi, Payscan, and Yes Energy. Residential real estate experience is preferred, with a collaborative, detail-oriented mindset.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Residential real estate experience preferred.
• Experience with Yardi strongly preferred and familiarity with Payscan and Yes Energy invoice processing modules.
• Working knowledge of accounting fundamentals and month-end close procedures.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel.
• Ability to manage high invoice volume across multiple properties.
• Strong organizational and time management skills.
• Effective communication skills and a collaborative mindset.
• Ability to troubleshoot and resolve discrepancies efficiently.

Responsibilities

• Process and audit vendor invoices to ensure accuracy, proper coding, and compliance with company policies.
• Coordinate and support the property staff creating PO.
• Assist in opening business lines with different suppliers.
• Assist property management with utilities business accounts on activating or disactivating the service.
• Enter invoices into Yardi in a timely manner - coordinate with Payscan and Yes Energy staff if needed.
• Prepare and process electronic payments, including ACH and checks.
• Monitor any ACH, EFTs payments issues and solve on timely manner.
• Reconcile accounts payable by ledgers and assist with month-end close activities.
• Research and resolve invoice discrepancies by working with vendors, property managers, and internal teams.
• Request and follow up on invoice, expense report, and check request approvals.
• Maintain organized and accurate accounts payable records and support documentation.
• Collaborate with property management to resolve operational and vendor-related issues.
• Participate in ad-hoc projects and process improvements as needed.

Skills

Accounts payable

Residential real estate

Yardi

Excel

Attention to detail

Communication skills

Time management

Organizational skills

Problem solving

Tools

Yardi

Payscan

Yes Energy

Job description

Company Overview

Clear Investment Group is a boutique real estate investment firm in Chicago specializing in multi-family assets. We are based in Chicago, with portfolios across the Midwest, South, and Northeast. With a focus on acquiring distressed properties, we aim to improve communities by investing in local real estate. Our company’s Core Values are:

1. Get it Done 2. Ride the Wave 3. Add Value 4. Exhibit Passion

Job Title: Accounts Payable Coordinator

Department: Accounting

Reports to: Finance and Treasury Manager

Job Type: 100% in office (located in the Chicago Loop)

Compensation and Benefits

• Base Salary:$60K - $75K+ negotiable based on experience
• Eligible for year-end and performance bonuses
• Access to 401k
• Health & dental insurance
• PTO and Holidays

Overview

We are seeking an Accounts Payable Coordinator interested in working for a growing and dynamic firm. Be part of our growing business and hone your skills in real estate accounting, the dynamics of deal making, underwriting, etc., all in a high energy environment.

As Accounts Payable Coordinator you will assist with the daily operations of the department including coordinating workflows, processing accounts payable transactions, reconciling accounts, and maintaining databases. Handle complex department assignments and special projects as needed. We are seeking a candidate that is a dedicated professional with a background in accounting, a keen eye for detail, and a passion for organizational efficiency.

The ideal candidate is initiative-taking and drives projects through to completion. The ability to work in a fast-paced, high-stress environment is key, but so is a sense of camaraderie: our team values working collaboratively. We are looking for candidates who possess the qualities of an Ideal Team Player. We want someone who is Humble, Hungry, and Smart.

Humble

- someone with experience who can learn and grow

Hungry

- someone who drives results, creates new standards and who constantly wants to improve

Smart

- someone who is people and business smart; able to collaborate well with a diverse team of people

About you

• 2+ years of accounts payable or general accounting experience
• Residential real estate experience preferred
• Experience with Yardi strongly preferred and familiarity with Payscan and Yes Energy invoice processing modules.
• Working knowledge of accounting fundamentals and month-end close procedures
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel
• Ability to manage high invoice volume across multiple properties
• Strong organizational and time management skills
• Effective communication skills and a collaborative mindset
• Ability to troubleshoot and resolve discrepancies efficiently
• Core Responsibilities

Responsibilities include, but are not limited to:

• Process and audit vendor invoices to ensure accuracy, proper coding, and compliance with company policies
• Coordinate and support the property staff creating PO
• Assist in opening business lines with different suppliers
• Assist property management with utilities business accounts on activating or disactivating the service
• Enter invoices into Yardi in a timely manner - coordinate with Payscan and Yes Energy staff if needed.
• Prepare and process electronic payments, including ACH and checks
• Monitor any ACH, EFTs payments issues and solve on timely manner
• Reconcile accounts payable by ledgers and assist with month-end close activities
• Research and resolve invoice discrepancies by working with vendors, property managers, and internal teams
• Request and follow up on invoice, expense report, and check request approvals
• Maintain organized and accurate accounts payable records and support documentation
• Collaborate with property management to resolve operational and vendor-related issues
• Participate in ad-hoc projects and process improvements as needed