Accounts Payable Coordinator

Ursa Major Technologies; Berthoud (CO); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Unlimited PTO

Parental and adoptive leave

Medical, dental, vision insurance

HSA/FSA

Disability & life insurance

401k with company match

Job summary

Ursa Major Technologies is seeking an Accounts Payable Coordinator in Colorado to handle accurate vendor invoicing and alignment with policies. The role collaborates with engineering, finance, and operations to ensure precise financial data and timely payment processing.

Qualified candidates hold an associate degree in accounting and have experience with AP, MS Office, and ERP systems; strong attention to detail and confidentiality are essential.

Qualifications

• Associate degree in accounting or a related field.
• Relevant experience processing accounts payable.
• Intermediate or higher skills in Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Good organizational, time-management, and problem-solving skills.
• Willingness to learn accounting procedures and new software systems.
• Ability to handle confidential financial information professionally.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team environment.

Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies and procedures.
• Review invoices, purchase orders, and supporting documentation for completeness and accuracy (3-way match).
• Identify discrepancies, determine appropriate solution/next steps, and elevate issues timely.
• Determine correct GL coding for operating expenses based on review and analysis.
• Maintain vendor records, including payment terms and account updates.
• Ensure Vendor/Contractor W-9s, Tax Exempt Certificates, and Form 1099-MISC are filed and kept up to date.
• Assess and investigate vendor information change requests to mitigate fraud risks.
• Manage weekly check run process including direct communication with senior leadership.
• Collaborate with internal departments to ensure proper coding, approvals, and issue resolution.
• Assist in gathering support for external audit requests as needed.
• Assist in month-end close activities related to accounts payable.
• Identify opportunities for process improvements and increased efficiency within AP workflows.
• Lead efforts in process improvements in purchasing and payables processes including internal controls and automation.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Education

Associate degree in accounting

Tools

Microsoft Office Suite

Odoo ERP

Job description

The future of aerospace and defense starts here.

Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.

The Accounts Payable Coordinator is a multifaceted position that will work along with engineering, financial, and operational personnel to represent our financial data accurately. The ideal candidate will possess acute attention to detail and critical thinking skills, accompanied by an organized approach to managing high volume in a fast-paced environment.

Key Responsibilities:

• Process vendor invoices accurately and timely in accordance with company policies and procedures
• Review invoices, purchase orders, and supporting documentation for completeness and accuracy. (3-way match)
• Identify any discrepancies, determine appropriate solution/next steps, and elevate issues timely
• Determine correct GL coding for substantially all the company’s operating expenses based upon independent review and analysis
• Maintain vendor records, including payment terms, and account updates
• Ensure that Vendor/Contractor W-9s, Tax Exempt Certificates, and Form 1099-MISC are filed, collected, and/or kept up to date
• Assess and properly investigate vendor information change requests for validity to mitigate fraud risks
• Manage weekly check run process including direct communication with senior leadership
• Collaborate and build relationships with internal departments to ensure proper coding, approvals, and issue resolution
• Assist in gathering support for external audit requests as needed
• Assist in month-end close activities related to accounts payable
• Identify opportunities for process improvements and increased efficiency within AP workflows
• Lead the effort in process improvements in the purchasing and payables process including internal controls and automating manual tasks

• Maintain organized and accurate records in compliance with company standards
• Perform other accounting and administrative duties as assigned

Required Qualifications:

• Associates or higher in accounting or a related field
• Relevant experience processing accounts payable
• Intermediate or higher skills in Microsoft Office Suite
• Excellent attention to detail and accuracy
• Good organizational, time-management, and problem-solving skills
• Willingness to learn accounting procedures and new software systems
• Ability to handle confidential financial information professionally
• Strong written and verbal communication skills
• Ability to work independently while contributing to a team environment

Desired Experience:

• Prior experience with Odoo ERP, or other Enterprise level ERP
• Experience in a manufacturing/aerospace environment
• Basic understanding of invoices, purchase orders, and payment processing
• Ability to process over 200 invoices per week

Colorado law requires us to tell you the base compensation range of this role, which is $25.00 - $31.00/hour, determined by your education, experience, knowledge, skills, and abilities. What we can't quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.

Classification: Full-time Non-Exempt

Benefits Include: (Please note, Interns are not eligible for benefits)

• Unlimited PTO - Vacation, Sick, Personal, and Bereavement
• Paid Parental and Adoptive Leave
• Medical, Dental and Vision Insurance
• Tax Advantage Accounts (HSA/FSA)
• Employer Paid Short and Long Term Disability, Basic Life, AD&D
• Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
• EAP Program
• Retirement Savings Plan - 401k with Company Match

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).

Eligibility to obtain and maintain a U.S. Security Clearance.

We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.