Accounts Payable College Aide - Admin & Data Entry

Office of the New York City Comptroller; New York (NY); On-site; USD 23,000 - 29,000; Full time

Job summary

The Office of the New York City Comptroller is seeking a College Aide to support the Accounts Payable team with administrative tasks and centralized invoice processing. The role emphasizes data entry, documentation, and attention to detail while students maintain their enrollment.

Excellent communication and organizational skills are essential. Responsibilities include reviewing invoices for accuracy, assisting with workflow coordination, and supporting the AP Unit Chief.

Qualifications

• Matriculation at an accredited college or graduate school; employment conditioned on continued student status.
• IT track coursework required for Level II/III with 9 credits in an IT-related field.
• Appointments to Assignment Level III will be made by the Technology Steering Committee through DoIT/ Telecommunications.

Responsibilities

• Provide administrative and operational support to the Accounts Payable team to centralize invoice processing.
• Review vendor invoices for completeness and accuracy; assist with invoice intake and tracking, documentation, and workflow coordination.
• Perform data entry, maintain internal trackers, and assist with process improvements for timely payment processing.
• Provide general administrative support to the unit as needed.
• Perform other related duties as may be required.

Skills

Communication

Interpersonal skills

Organizational skills

Data entry accuracy

Document organization

Multi-tasking

MS Office

Education

College enrollment

Graduate school enrollment

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

The Office of the New York City Comptroller is seeking a College Aide to support the Accounts Payable team with administrative tasks and centralized invoice processing. The role emphasizes data entry, documentation, and attention to detail while students maintain their enrollment.

Excellent communication and organizational skills are essential. Responsibilities include reviewing invoices for accuracy, assisting with workflow coordination, and supporting the AP Unit Chief.