College Aide, Accounts Payable

Office of the New York City Comptroller; New York (NY); On-site; USD 23,000 - 29,000; Full time

Job summary

The Office of the New York City Comptroller is seeking a College Aide to support the Accounts Payable team with administrative tasks and centralized invoice processing. The role emphasizes data entry, documentation, and attention to detail while students maintain their enrollment.

Excellent communication and organizational skills are essential. Responsibilities include reviewing invoices for accuracy, assisting with workflow coordination, and supporting the AP Unit Chief.

Qualifications

• Matriculation at an accredited college or graduate school; employment conditioned on continued student status.
• IT track coursework required for Level II/III with 9 credits in an IT-related field.
• Appointments to Assignment Level III will be made by the Technology Steering Committee through DoIT/ Telecommunications.

Responsibilities

• Provide administrative and operational support to the Accounts Payable team to centralize invoice processing.
• Review vendor invoices for completeness and accuracy; assist with invoice intake and tracking, documentation, and workflow coordination.
• Perform data entry, maintain internal trackers, and assist with process improvements for timely payment processing.
• Provide general administrative support to the unit as needed.
• Perform other related duties as may be required.

Skills

Communication

Interpersonal skills

Organizational skills

Data entry accuracy

Document organization

Multi-tasking

MS Office

Education

College enrollment

Graduate school enrollment

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Minimum Qualifications

For Assignment Level I:

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Responsibilities For the College Aide, Accounts Payable include but are not limited to the following:

• Provide administrative and operational support to the Accounts Payable team in furtherance of the agency’s centralized invoice processing function.
• Reviewing vendor invoices for completeness and accuracy, assisting with invoice intake and tracking, organizing supporting documentation, and supporting the AP Unit Chief with administrative tasks related to workflow coordination and invoice centralization.
• Perform data entry, maintain internal trackers, and assist with process improvement initiatives to ensure timely and accurate payment processing.
• Provide general administrative support to the unit as needed.
• Perform other related duties as may be required.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology)

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow)

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Excellent communication, interpersonal, and organizational skills. - Demonstrates accuracy in data entry and document organization. - Ability to manage multiple tasks simultaneously. - Proficiency in Microsoft Office including Excel, Word, PowerPoint, Outlook.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.