Accounts Payable Clerk (Part-Time / La Crosse)

River Bank; La Crosse (WI); On-site; USD 25,000 - 36,000; Part time

Job summary

River Bank is seeking a part-time Accounts Payable Clerk in La Crosse, WI. The role involves processing invoices and employee expense reimbursements, ensuring accurate and timely payments, and reconciling discrepancies with vendors and departments.

The ideal candidate will have AP experience, strong communication and organizational skills, and proficiency with standard computer systems. Flexibility to support various duties, including annual 1099s and tax reporting, is expected.

Qualifications

• High School diploma or GED.
• Accounts Payable experience.
• Customer Service and/or Administrative experience.
• Strong communication skills.
• Organizational and prioritization skills.
• Problem-solve independently.
• Proficient computer skills.

Responsibilities

• Prepare invoices and employee expense reimbursements and enter them into the system for payment.
• Process payments in an accurate and timely manner.
• Resolve invoice discrepancies with the applicable department or vendor.
• Work with employees to recognize discrepancies prior to invoice submission to streamline payment.
• Monitor outside accounts to ensure payments are up to date.
• Manage Sales and Use Tax responsibilities.
• Report state withholdings.
• Order bulk office supplies and coordinate with staff for timely delivery.
• Prepare annual vendor IRS 1099s.
• Provide documentation and reports to management as requested.
• Correspond with vendors and co-workers promptly.
• Stay updated on policies and complete required training.
• Assist with other duties and projects as assigned by supervisor.

Skills

Strong communication

Organizational skills

Problem-solving

Customer service

Computer skills

Administrative experience

Education

High School diploma or GED

Associate degree in Accounting

Job description

Description

This is a Part-Time role, approximately 20 hours/week during operational hours between Monday-Friday 8:00am-5:00pm.

Schedule is flexible and will be discussed based on an individual's availability.

Position Summary:

The Accounts Payable Clerk is responsible for the processing of all invoices due to the organization’s external vendors in a timely and accurate manner through receipt, processing, verification and reconciliation of invoices.

Duties and Responsibilities:

• Responsible for preparing invoices and employee expense reimbursements and entering them into the system for payment.
• Process payments in an accurate and timely manner.
• Resolves invoice discrepancies on an as needed basis, with applicable department or vendor.
• Works with employees to recognize discrepancies prior to invoice submission in order to streamline the payment process and minimize follow-up.
• Monitors outside accounts to ensure payments are up to date.
• Responsible for the management of Sales and Use Tax.
• Responsible for reporting state withholdings.
• Orders bulk office supplies for the organization and works with applicable staff to ensure supplies are organized and shipped to appropriate departments and locations in a timely manner.
• Responsible for the preparation of annual vendor’s IRS 1099s.
• Provides documentation and reports to management as requested or assigned.
• Corresponds with vendors and co-workers in a timely manner.
• Keep up to date on policies and procedures, including the timely completion of all required and assigned training.
• Assist with other duties and projects as assigned by supervisor.

Requirements

• High School diploma or GED.
• Accounts Payable experience.
• Customer Service and/or Administrative experience.
• Strong communication skills.
• Organizational and prioritization skills.
• Problem-solve independently.
• Proficient computer skills.

Desired Knowledge, Skills, and Abilities:

• Associate degree in Accounting, or related field.
• Ability to work under pressure and sometimes in a fast-paced environment.

Questions on the role? Email us at [e-mail].

River Bank provides a diverse and inclusive work environment. We are an equal opportunity employer dedicated to hiring individuals with disabilities and protected veterans. EOE M/F/D/V