Accounts Payable Clerk II

Hyatt Hotels Corporation; New York (NY); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

12 free room nights after 90 days

Medical, Prescription, Dental and Vis​

401K with company match

Paid Vacation, sick days, new child, P

Tuition Reimbursement

Employee Stock Purchase Plan

Retail discounts at various retailers

Job summary

The Carolina Inn, a Hyatt property, seeks a detail-oriented Accounts Payable Clerk II to join our Finance team. You will execute the accounts payable cycle, code and process invoices, reconcile vendor accounts, and ensure timely payments in line with Hyatt policies.

You will support month-end close, resolve discrepancies, maintain accurate records, and collaborate with hotel departments to ensure proper cost allocations and strong vendor partnerships.

Qualifications

• Minimum of two years of experience in Accounts Payable or related finance function.
• Experience in hotel, hospitality, or high-volume accounting preferred.
• Experience with invoice processing, vendor reconciliations, and month-end closing.
• High attention to detail and strong numerical ability.

Responsibilities

• Receive, review, code, and process vendor invoices accurately and timely.
• Verify invoice accuracy, approvals, and proper GL coding before processing.
• Review vendor statements, reconcile accounts, and resolve discrepancies.
• Coordinate and execute vendor payments following internal controls.
• Assist with month-end close and expense accruals.
• Maintain organized AP records and respond to vendor inquiries.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or equivalent

Accounting/Finance/Business degree preferred

Tools

Excel

Outlook

Word

Oracle ERP

Job description

Close Inclusive Collection Job Postings Notification

\"When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle luggage — it’s critically important to understand Hawaiian culture and the spirit of ‘ohana, or ‘family.’ When opening the first Andaz property in Hawaii, our team participated in Hawaiian culture training to help us understand what ‘ohana truly means. \"

The Carolina Inn, a Hyatt property, is seeking a detail-oriented, organized, and motivated Accounts Payable Clerk II to join our Finance team. This position is responsible for executing the accounts payable cycle, ensuring accurate and timely invoice processing, vendor account reconciliation, payment execution, and compliance with Hyatt financial policies and procedures.

The Accounts Payable Clerk II plays an essential role in maintaining accurate financial records, supporting month-end closing activities, and ensuring the smooth and efficient operation of the Accounting Department. The ideal candidate demonstrates strong attention to detail, excellent organizational skills, and a commitment to providing exceptional service to internal colleagues and external business partners.

Essential Duties and Responsibilities

Accounts Payable & Invoice Processing

• Receive, review, code, and process vendor invoices accurately and in a timely manner, ensuring compliance with Hyatt accounting policies, contractual terms, and established payment schedules.
• Verify invoice accuracy, appropriate approvals, supporting documentation, and proper general ledger account coding prior to processing.
• Review vendor statements, reconcile supplier accounts, investigate discrepancies, and resolve outstanding balances.
• Monitor accounts payable aging and outstanding invoices to ensure timely payment and prevent duplicate or late payments.
• Coordinate and execute vendor payments in accordance with established internal controls and payment procedures.
• Maintain organized and accurate accounts payable records, including invoices, payment documentation, and vendor correspondence.

Financial Reporting & Month-End Support

• Assist with month-end and year-end closing procedures, including the identification and preparation of expense accruals.
• Research and resolve invoice discrepancies, outstanding liabilities, and general ledger coding issues.
• Support the reconciliation of accounts payable balances and related general ledger accounts.
• Assist the Director of Finance and Accounting team with accounts payable reporting, audit requests, and financial reconciliations.
• Ensure accurate expense recognition and proper allocation of costs across hotel departments.
• Serve as a primary point of contact for vendors regarding invoice inquiries, payment status, account discrepancies, and outstanding balances.
• Build and maintain professional relationships with vendors and hotel department leaders to facilitate timely issue resolution.
• Collaborate with Purchasing, Receiving, Food & Beverage, Engineering, and other hotel departments to ensure proper invoice approvals and accurate expense allocations.
• Follow up with department leaders regarding missing invoices, purchase orders, receiving documentation, and outstanding approvals.
• Provide responsive and professional service to internal colleagues and external business partners.

Accounts Payable Compliance & Process Improvement

• Maintain accurate, confidential, and organized financial records in accordance with Hyatt policies and record retention requirements.
• Ensure compliance with established accounting procedures, internal controls, and applicable financial regulations.
• Identify opportunities to improve accounts payable workflows, strengthen internal controls, and increase processing efficiency.
• Support the implementation of process improvements to enhance invoice accuracy, payment timeliness, and vendor account management.
• Perform additional accounts payable and accounting-related duties as assigned by the Director of Finance.

We offer excellent benefits:

• 12 free room nights after 90 days of service, Discounted and Friends & Family Room Rates upon hire
• Medical, Prescription, Dental and Vision Insurance after 30 days of employment
• 401K with company match
• Paid Vacation, sick days, new child leave and personal day
• Paid Family Bonding Time (8 weeks, primary caregiver; 2 weeks, supportive caregiver) and Adoption Assistance
• Tuition Reimbursement
• 50% discount in Crossroads
• 20% discount in gift shop (exception: jewelry, UNC items, alcohol)
• Employee Stock Purchase Plan
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

• Minimum of two years of experience in Accounts Payable, Accounting, or a related finance function is highly desirable.
• Previous experience in a hotel, hospitality environment, or similar high-volume accounting operation is highly desirable.
• Experience with invoice processing, vendor account reconciliations, payment processing, and month-end closing procedures.
• High school diploma or equivalent required; additional coursework or a degree in Accounting, Finance, or Business Administration preferred.

Technical Skills

• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with Oracle or comparable enterprise resource planning (ERP) and accounting systems preferred.
• Ability to accurately process and reconcile financial transactions.
• Working knowledge of general ledger coding, expense accruals, and basic accounting principles.
• Strong analytical, reconciliation, and problem-solving skills.
• Ability to learn and navigate hotel accounting and purchasing systems.

Professional Skills & Attributes

• Exceptional attention to detail, accuracy, and financial accountability.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential financial information with professionalism and discretion.
• Ability to work independently while contributing to a collaborative team environment.
• Strong customer service mindset with a commitment to supporting hotel colleagues and vendor partners.
• Ability to adapt to changing priorities in a fast-paced hospitality environment.
• Commitment to maintaining high ethical standards, internal controls, and compliance with company policies.

Why Join The Carolina Inn?

At The Carolina Inn, we take pride in delivering exceptional hospitality while fostering a collaborative and supportive workplace. As part of Hyatt, our colleagues are encouraged to grow professionally, contribute to the success of the hotel, and embrace Hyatt's purpose of caring for people so they can be their best.

Additional Information

The duties and responsibilities outlined in this job description are intended to describe the general nature and level of work performed in this position. They are not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Additional accounts payable and accounting-related duties may be assigned based on the operational needs of the hotel.

Hyatt is an equal opportunity employer committed to fostering an inclusive workplace.

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