Accounts Payable Clerk

EBARA Pumps Americas Corporation; Rock Hill (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in the Industrial Machinery Manufacturing industry is seeking an Accounts Payable Clerk. This role is crucial in processing transactions, ensuring compliance, and supporting audits and month-end closings. Ideal candidates will have a degree in accounting and significant experience in accounts payable. Strong analytical and communication skills are essential for success in this collaborative position.

Qualifications

• Minimum 5 years experience in accounts payable.
• Solid understanding of GAAP.
• Proficient in reconciling large data sets.

Responsibilities

• Review, verify, and process vendor invoices.
• Support month-end and year-end closing processes.
• Manage Travel & Expense process.

Skills

Accounting principles

Communication skills

Attention to detail

Microsoft Excel

Education

Bachelor’s degree in accounting or finance

Tools

ERP/accounting systems

Job description

Job Summary: The Accounts Payable (AP) Clerk is responsible for the timely and accurate processing of accounts payable transactions, employee reimbursements, and non-inventory purchases, while also supporting administrative and operational functions. This role plays a key part in managing payments to suppliers, Travel & Expense, administrative purchases, and ensuring compliance with procurement policies.

This role also supports month-end close, budgeting and audit processes. This position requires a detail-oriented, analytical, and collaborative individual who is capable of working across departments, handling multiple responsibilities.

Responsibilities

1.Maintain a positive work atmosphere by acting and communicating in a manner, so that you get along with customers, clients, co-workers and management.

2.You are expected to act in a safe manner at all times and ensure that those around you do not put themselves or others at risk. Safety is everyone’s responsibility. At ALL times working safely is a condition of employment.

3.Review, verify, and process vendor invoices, purchase orders, and receiving reports, ensuring proper approvals and accuracy.

4.Record vendor liabilities and ensure timely and compliant disbursement via ACH, wire transfer, or check.

5.Reconcile vendor statements and resolve discrepancies in collaboration with suppliers and internal departments.

6.Support month-end and year-end closing processes by preparing accruals, reconciliations, and audit schedules.

7.Maintain vendor master data and ensure proper documentation and internal controls are followed.

8. Monitor open purchase orders and resolve unmatched transactions with purchasing and receiving teams.

9.Manage the Travel & Expense process, including review and reconciliation of employee expense reports, policy compliance checks, and resolving discrepancies with employees.

10.Administer non-inventory purchasing activities, including coordination and tracking of office supply, furniture, and general administrative purchases.

11.Oversee administrative procurement, ensuring vendors are approved, purchases are appropriately authorized, and goods/services are received and recorded accurately.

12.Coordinate company car administration, including documentation, renewals, insurance, and expense tracking.

13.Coordinate the generation and submission of ITN numbers for international shipments by completing Shipper’s Letter of Instruction forms and maintaining required export documentation.

14.Assist in the preparation and coordination of the annual budget and quarterly forecasts, especially in relation to AP and purchasing-related figures.

15.Support internal and external audit processes by preparing documentation, reconciliations, and audit schedules.

16.Participate in system improvement projects, cross-functional initiatives, and process automation efforts to enhance AP and financial operations.

17.Perform additional assignments, reporting tasks, and financial analysis as required by the Controller or finance leadership.

Qualifications

· Bachelor’s degree in accounting (preferred), Finance, or a related field.

·Minimum 5 years of experience in accounts payable, T&E processing, or general ledger functions.

·Solid understanding of accounting principles, purchasing, payment, and internal controls.

·Proficiency in ERP/accounting systems

·Working knowledge of GAAP.

·Excellent communication skills, both written and verbal.

·Ability to work independently as well as manage and prioritize multiple projects.

·Strong Microsoft Excel skills: ability to analyze and reconcile large data sets.

·Excellent attention to detail, organizational skills, and a proactive problem-solving mindset.

·Strong communication and interpersonal skills with the ability to work cross-functionally.

·Ability to prioritize tasks, work independently, and meet tight deadlines.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Industrial Machinery Manufacturing

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