Accounts Payable Clerk

MOLARI Employment and HealthCare Services; Pittsfield (MA); On-site; USD 60,174,000 - 67,502,000; Full time

Job summary

MOLARI Employment and HealthCare Services is seeking a detail-oriented Accounts Payable Administrative Clerk for a 6-month temporary assignment in a convenient downtown Pittsfield location. You will support accounts payable operations, maintain vendor records, process invoices, and assist with administrative accounting tasks.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently while supporting a collaborative finance team.

Qualifications

• Associate degree in accounting/finance or related field preferred.
• Bachelor's degree is a plus.
• Minimum 2 years accounts payable experience required.
• Experience in a fast-paced office environment preferred.

Responsibilities

• Maintain vendor records and handle vendor communications.
• Process vendor invoices and ensure proper approvals and coding.
• Prepare weekly check runs.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and distribute annual Form 1099s.
• Assist with accounts payable processing for multiple entities or projects.
• Provide administrative support to the accounting department.

Skills

Accounting systems

Accounts payable

Organization

Attention to detail

Confidentiality

Communication

Independence

MS Office

Education

Associate degree in Accounting/Finance/Business Admin

Bachelor's degree preferred

Tools

Accounting software

Job description

Our client is seeking a detail-oriented Accounts Payable Administrative Clerk for a 6-month temporary assignment in a convenient downtown Pittsfield location. This role is responsible for supporting accounts payable operations, maintaining vendor records, processing invoices, and assisting with administrative accounting functions. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently while supporting a collaborative finance team.

Essential Responsibilities

Accounts Payable & Administrative Duties

• Maintain vendor records and handle vendor communications.
• Process vendor invoices and ensure proper approvals and coding.
• Ensure accuracy and compliance with established accounting procedures.
• Prepare weekly check runs.
• Reconcile vendor statements and resolve discrepancies.
• Ensure timely payment of vendors.
• Prepare and distribute annual Form 1099s.
• Request and maintain W-9 forms and vendor insurance documentation when required.
• Assist with accounts payable processing for multiple entities or projects.
• Maintain accurate financial records and filing systems.
• Provide administrative support to the accounting department.
• Perform additional duties as assigned.

Collaboration & Communication

• Work closely with accounting and other departments to support efficient financial operations.
• Communicate professionally with vendors regarding payment inquiries and account issues.
• Participate in team meetings and contribute to process improvements.

Required Skills & Qualifications

• Knowledge of accounting systems.
• Strong understanding of accounts payable processes and accounting principles.
• Excellent organizational, multitasking, and prioritization skills.
• High level of accuracy and attention to detail.
• Ability to identify errors and take corrective action.
• Ability to maintain confidentiality of financial information.
• Strong communication and problem-solving skills.
• Ability to work independently with limited supervision.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Education & Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bachelor's degree is a plus.
• Minimum of 2 years of accounts payable experience required.
• Experience working in a fast-paced office environment preferred.

Physical Requirements

• Ability to perform primarily sedentary office work.
• Ability to occasionally lift or move items up to 10 pounds.
• Frequent use of computers and standard office equipment.
• Ability to perform repetitive hand and wrist movements associated with data entry and computer use.
• Ability to walk short distances within the office environment.

Compensation

• Compensation $21.00 per hour
• Full-time temporary assignment
• Convenient downtown Pittsfield location
• Opportunity to gain experience in a professional accounting environment