Accounts Payable Clerk

Odessa College; Odessa (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

Odessa College seeks an Accounts Payable Clerk to support the Purchasing Department in a front-office setting. You will handle AP tasks, answer calls, and provide courteous service while maintaining accurate data entry and filing systems.

The role emphasizes attention to detail, organization, and the ability to work in a fast-paced office, collaborating with colleagues and students as needed.

Qualifications

• HD or GED required.
• 2 years clerical experience in AP or Purchasing preferred.
• Proficiency in Word and Excel.
• Ability to type 50–60 wpm with accuracy.
• Experience with PO processing and AP functions preferred.

Responsibilities

• Performs all accounts payable tasks, matching POs with docs.
• Reconciles statements and processes invoices for payment.
• Performs high-volume data entry with accuracy.
• Uses imaging system to enter documents into workflow.
• Answers telephones and provides professional service.
• Interacts with customers to address questions and provide help.
• Maintains physical and electronic filing systems.
• Participates in campus committees as assigned.
• Performs other duties as assigned by the Director of Purchasing.

Skills

Data entry

MS Word

MS Excel

Typing 50-60 wpm

Accounts Payable

Education

High School Diploma or GED

Tools

Imaging system

10-key by touch

Job description

The Accounts Payable Clerk will perform required Accounts Payable functions while providing clerical and administrative support to the Purchasing Department. This position works in a front-office environment and is responsible for answering multi-line telephones, providing excellent customer service, addressing questions and concerns, and using problem-solving skills to assist internal and external customers. The position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple responsibilities in a fast-paced office environment.

Specific Position Duties

• Performs all aspects of Accounts Payable functions, including matching purchase orders with appropriate documentation.


• Reconciles statements and processes invoices for payment.


• Performs high-volume data entry with accuracy and attention to detail.


• Utilizes the imaging system accurately to electronically transfer and enter documents into the appropriate workflow.


• Answers departmental telephones and provides professional customer service.


• Interacts with customers to address questions and provide assistance.


• Establishes and maintains physical and electronic filing systems.


• Participates in campus committees as assigned.


• Performs other duties as assigned by the Director of Purchasing.

Minimum Qualifications

• High school diploma or GED required.


• Two years of clerical experience in an Accounts Payable or Purchasing environment preferred.


• Proficiency in Microsoft Word and Excel.


• Ability to use a 10-key by touch.


• Ability to type 50–60 words per minute and perform high-volume data entry accurately.


• Experience with purchase order processing and Accounts Payable functions preferred.


• Ability to work effectively with colleagues and students by demonstrating punctuality, respect for deadlines, collaborative problem-solving, and honest communication.

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume


• Cover Letter


• Transcripts

Optional Documents

Odessa College
201 W. University Blvd.
Odessa, Tx 79764