Accounts Payable Clerk

Virginia Ship Repair Association; Norfolk (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the ship repair industry is looking for an Accounts Payable Clerk in Norfolk, VA. This role is crucial for managing financial transactions and administrative tasks, ensuring accuracy and compliance. Ideal candidates possess strong communication skills and proficient organizational abilities, along with a high school diploma and relevant experience.

Benefits

Medical/Dental/Vision options

401k with match

Company paid holidays

Paid time off (PTO)

Company paid disability insurances

Legal services

Qualifications

• At least 3 years of experience in Accounts Payable.
• Proficient with PCs and data entry software.
• General knowledge of accounting principles.

Responsibilities

• Process and monitor payments and expenditures.
• Verify and enter high volume of invoices into the system.
• Address vendor inquiries and resolve discrepancies.

Skills

Organizational skills

Verbal communication

Written communication

Clerical procedures

Education

High School Diploma or equivalent

Tools

Excel

Deltek Costpoint

Job description

Colonna’s Shipyard is seeking an Accounts Payable Clerk in Norfolk, VA.

The Accounts Payable Clerk is responsible for providing financial, administrative, and clerical services. Responsibilities include processing and monitoring payments and expenditure and will perform the day-to-day processing of accounts payable transactions to ensure that the Company’s finances are maintained in an effective, up to date and accurate manner.

Job Description:

• Invoice Processing & Data Entry:Group, verify, and accurately enter a high volume of invoices into the Deltek CostPoint system; match invoices with purchase orders and receipts.
• Communication & Coordination:Address vendor inquiries regarding payment status, and procedures; resolve discrepancies and reconcile supplier statements.
• Administrative Support:Perform general clerical duties (filing, photocopying, faxing, mailing); create and maintain office documents and files; answer mail and phone inquiries.
• Record-Keeping & Filing:Organize and maintain physical filing systems for all AP documents.
• Compliance & Safety:Maintain a safe and secure work environment; ensure reliable attendance and the ability to work independently with attention to detail.
• Clerical Knowledge:Demonstrate knowledge of clerical procedures and proficiency in high-volume data entry.

Qualifications:

• Must have a HS Diploma or equivalent and at least 3 years of experience in Accounts Payable.
• Must be proficient in the use of Personal Computers (PCs) and word processing and data entry software, with focus on Excel.
• Must have outstanding organizational skills (time management, follow up and multi-tasking).
• Must have strong written and verbal communication skills.
• Must have general knowledge of accounting principles.
• Must have experience with purchase orders.

Preferred Qualifications:

• Experience working with Deltek Costpoint is preferred but not required.

Travel Requirements:

Physical Requirements:

• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Able to sit and work on a computer for long periods of time.
• Moving about to accomplish tasks or moving from one worksite to another.
• Communicating with others to exchange information.
• Light work that includes moving objects up to 20 pounds.

Respect, Pride, Truth, Family – These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

Colonna’s Shipyard Inc., and its divisions, are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Additionally, Colonna’s Shipyard provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid disability insurances, 401k with match, legal services, as well as company paid holidays and paid time off (PTO).