Accounts Payable Clerk

The Smilist; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

The Smilist is seeking a detail-oriented Accounts Payable Clerk to provide exceptional support. You will process incoming invoices, ensure compliance with accounting standards, and manage vendor relationships while maintaining accurate financial records. This full-time position offers a hybrid schedule with opportunities for professional growth in a supportive environment.

Qualifications

• 1+ years of experience in accounts payable or similar role required.
• Proficiency with accounting software and Microsoft Suite needed.
• Strong attention to detail and organizational skills.

Responsibilities

• Process invoices from vendors and manage payments.
• Perform reconciliation of vendor statements regularly.
• Prepare accounts payable reports and assist with month-end closing.

Skills

Attention to Detail

Problem-Solving Skills

Organizational Skills

Effective Communication

Education

High school diploma or equivalent

Associate’s degree in accounting or Finance

Tools

QuickBooks

Sage Intact

Microsoft Excel

Job description

About Us

At The Smilist, we are committed to providing exceptional non-clinical support to all of our dental practices. We are growing rapidly and are seeking a detail-oriented Accounts Payable Clerk to join our team.

Key Responsibilities

• Process incoming invoices from vendors and post payments; record data & apply to the ledger. Research, record, and apply credits where applicable
• Ensure proper KYC compliance while also observing GAAP procedures
• Schedule and issue timely payments to vendors, including manual checks, ACH, & wire transfers, while adhering to established net terms and schedules. Assist in vendor creation
• Perform regular reconciliation of vendor statements and accounts, ensuring that discrepancies are identified, communicated, and resolved in a timely manner
• Review and process employee expense reports to ensure compliance with company policies and proper documentation is provided
• Accurately enter accounts payable data into the financial system, maintaining complete and up-to-date records of all transactions. Continuously assess and recommend improvements to accounts payable processes to increase efficiency and reduce errors
• Serve as a point of contact for vendors addressing AP inquiries, resolving issues, and providing accurate information promptly
• Assist in preparing weekly, monthly, and quarterly reports on accounts payable activities, highlighting any variances or discrepancies
• Assist with month-end closing activities, ensuring that all accounts payable transactions are processed and recorded accurately within the specified timeframe
• Ensure compliance with company policies, tax regulations, and accounting standards (e.g., receipt of W-9, filling out 1099). Maintain up-to-date vendor files, including contracts, tax documents, and payment details
• Provide administrative support to the Accounts Payable department, including managing the accounts payable inbox, filing documents, physically mailing checks via FedEx and handling other ad hoc tasks
  
  

Qualifications

• High school diploma or equivalent required; associate’s degree in accounting, Finance, or a related field preferred
• 1+ yearof experience in accounts payable or a similar administrative/finance role. Experience with high-volume accounts payable environments is a plus
• Proficiency with accounting software (e.g., QuickBooks, Lease Query, Sage Intact, bill.com, AMEX), Adobe Pro, Google Docs, and Microsoft Suite (Word, Excel, Outlook)
• Strong attention to detail and ability to maintain confidentiality and handle sensitive financial information
• Ability to take direction, effectively communicate with vendors, internal teams, and management
• Excellent organizational skills and ability to manage multiple tasks simultaneously
• Understanding of accounts payable processes, tax documentation (e.g., W-9, 1099), and payment terms; knowledge of general accounting principles
• Problem-solving skills and the ability to address discrepancies and process challenges efficiently
  
  

Position Details:

• Schedule: Full Time - Monday through Friday from 9am-5pm EST
• Salary Range: $20.00-$25.00
• Location: Hybrid - Great Neck, NY - Mondays and Tuesdays on site
  
  

The Smilist provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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