Accounts Payable Clerk

University of Montevallo; Montevallo (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

The University of Montevallo seeks an Accounts Payable specialist to support financial operations by performing data entry and vendor communication. Candidates should possess strong organizational and analytical skills, ideally with a relevant degree and experience in accounts payable. This role emphasizes customer service and collaboration within a dynamic environment.

Qualifications

• 1-2 years experience in accounts payable and general accounting environment.
• Ability to work independently and prioritize duties.
• Proficient computer application skills.

Responsibilities

• Perform data entry for approved payment requests.
• Assist Accounts Payable Analyst with daily operations.
• Track monthly statements and communicate with vendors.

Skills

Organizational skills

Analytical skills

Communication skills

Customer service skills

Education

High School Diploma/GED

Associate or Bachelor’s Degree in Business or Accounting (preferred)

Tools

Microsoft Word

Microsoft Excel

Banner

Job description

The purpose of this position is to perform duties of Accounts Payable data entry for all approved payment requests, assist Accounts Payable Analyst in day to day operations, customer support, inquiries, file maintenance documentation, and customer service to UM campus.

1. Track monthly statements submitted by vendors for past-due payments, etc. Communicate with vendors and/or department representatives to resolve discrepancies and ensure prompt and accurate payment of invoices.
2. Assist with the testing protocol for accounts payable computer enhancements to ensure compliance with the established payment procedures.
3. Assist with keeping all files organized and accurate.
4. Scanning and maintaining files, including checks, direct deposits, and other files as needed.
5. Collect, open, sort, and distribute mail for accounting service areas.
6. Stuff checks in envelopes each week after check runs.
7. Provide service and support to business office customers and callers, answering phones, responding to inquiries and e-mails, and providing prompt and professional assistance to ensure customers’ needs are met.
10. Assist in file maintenance and documentation for record retention requirements.
11. Participate in professional development opportunities; maintain and update computer skills to ensure efficient and effective customer service.
12. Assist with IRS 1099 compliance and preparation of filing of annual 1099 forms, including making calls for direct deposit verification and W-9s and other vendor needs.
13. Assist Accounts Payable Analyst in daily processing, including but not limited to accurately preparing invoices, and verifying data entry information.
14. Assist with vendor maintenance and compliance.
15. Assess the need for office supplies, make requests as needed, and maintain toner and paper supplies for the office copier.

Additional Duties

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegian and professional customer-service approach at all times.

Knowledge, Skills and Abilities

Ability to work independently and prioritize duties;
Ability to work collaboratively with a team in a fast-paced and high-volume environment;
Ability to interact with employees and vendors in a professional manner;
Strong organizational and analytic skills ;
Proficient computer application skills and knowledge of Banner, Microsoft Word, and Excel ;
Knowledge of basic accounting principles;
Ability to conduct research, address discrepancies, and resolve problems within defined parameters.

Education and Experience

High School Diploma/ GED . Associates or Bachelor’s Degree in Business or Accounting or other related field is preferred.
Education substituted for experience? Yes

This position requires 1-2 Years of experience in accounts payable and general accounting environment.
Experience substituted for education? No

Licenses, Certification or Registrations

None

Environmental Working Conditions

Travel Requirements

Travel Requirements Light Travel

Number of Vacancies

Desired Start Date

Physical Requirements

Standing: None of the time; walking: None of the time; sitting: Over 2/3 of the time; using hands: Over 2/3 of the time; talking or hearing: Over 2/3 of the time.

This position requires no lifting


This position has the following special vision requirements:

• Close vision (clear vision at 20 inches or less).

Open Date

Open Date 06/13/2025

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Chronicle of Higher Education
  • Diverse Issues in Higher Education
  • HigherEdJobs.com
  • HigherEdJobs/Affirmative Action Email List
  • The Academic Network, Inc. MFAD (Minority Faculty Application Database)
  • SREB (Southern Regional Education Board)
  • Birmingham News
  • Shelby County Reporter
  • Birmingham Times
  • Advertisement/Publication
  • Indeed
  • LinkedIn
  • Personal Referral
  • UM Website
  • Agency Referral
  • Other

Documents Needed to Apply

Required Documents

Letter of Application

Resume

Optional Documents

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115

[phone]

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