Accounts Payable Clerk

Sandestin Investments LLC; Miramar Beach (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Sandestin Golf and Beach Resort is seeking an Accounts Payable Clerk to support financial operations, process invoices, manage vendor accounts, and assist with cash-handling tasks. The role emphasizes accuracy, organization, and collaboration with the Finance team.

The ideal candidate will have at least two years in AP or related finance, a high school diploma, and proficiency with Microsoft Office. Hospitality accounting experience is a plus, and a knowledge of Florida tax regulations is valued.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of Accounts Payable, Accounting, Bookkeeping, or related financial experience.
• Hospitality accounting experience is a plus.
• Knowledge of Florida Sales and Use Tax regulations preferred.

Responsibilities

• Process incoming invoices and ensure accurate coding and timely payment.
• Open, sort, distribute, and file daily mail related to accounts payable activities.
• Reconcile vendor statements and resolve discrepancies promptly.
• Communicate with vendors regarding outstanding invoices, payment inquiries, and account questions.
• Respond to accounts payable phone calls and email inquiries professionally and efficiently.
• Process stop payments, voids, and replacement checks when necessary.
• Maintain vendor files and ensure compliance with Accounts Payable procedures and company policies.
• Process off-cycle payments and special check requests as needed.
• Scan and maintain electronic records of invoices and check payments.
• Assist with weekly check runs and payment processing.
• Manage daily deposits and prepare cash over/short reports and cash activity reports.
• Process petty cash reimbursements and change order requests.
• Issue and reconcile employee banks and assist with periodic cash audits.
• Maintain resort license tracking spreadsheets and coordinate renewal activities.

Skills

Detail oriented

Organizational skills

Excel

Word

Outlook

Communication skills

Problem solving

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Accounting software

Job description

Love Numbers? Love the Beach? Why Not Have Both?

Imagine starting your workday at one of the most beautiful resorts in Florida, where emerald waters, white-sand beaches, championship golf courses, and unforgettable guest experiences are all part of the scenery.

At Sandestin Golf and Beach Resort, we're more than a resort—we're a vibrant community of hospitality professionals dedicated to creating exceptional experiences for our guests, owners, and team members. Spanning 2,400 stunning acres between the Gulf of Mexico and Choctawhatchee Bay, Sandestin offers a unique opportunity to build your career in a place people dream of visiting.

We're looking for a detail-oriented, organized, and motivated Accounts Payable Clerk who enjoys working with numbers, solving problems, and helping keep business operations running smoothly behind the scenes. If you thrive in a collaborative environment and take pride in accuracy and efficiency, we'd love to meet you.

Position Summary

The Accounts Payable Clerk plays an important role in supporting the Resort's financial operations by processing invoices, maintaining vendor accounts, managing payment activities, and assisting with cash-handling functions. This position works closely with vendors, department leaders, and the Finance team to ensure timely and accurate processing of financial transactions.

Success in this role requires attention to detail, strong organizational skills, and a commitment to providing excellent internal customer service.

What You'll Do

• Process incoming invoices and ensure accurate coding and timely payment.
• Open, sort, distribute, and file daily mail related to accounts payable activities.
• Reconcile vendor statements and resolve discrepancies promptly.
• Communicate with vendors regarding outstanding invoices, payment inquiries, and account questions.
• Respond to accounts payable phone calls and email inquiries professionally and efficiently.
• Process stop payments, voids, and replacement checks when necessary.
• Maintain vendor files and ensure compliance with Accounts Payable procedures and company policies.
• Process off-cycle payments and special check requests as needed.

Financial Operations

• Scan and maintain electronic records of invoices and check payments.
• Assist with weekly check runs and payment processing.
• Manage daily deposits and prepare cash over/short reports and cash activity reports.
• Process petty cash reimbursements and change order requests.
• Issue and reconcile employee banks and assist with periodic cash audits.
• Maintain resort license tracking spreadsheets and coordinate renewal activities.

Team Support

• Assist the Finance Department with special projects and reporting initiatives.
• Identify opportunities to improve efficiency and accuracy in accounting processes.
• Perform additional accounting and administrative duties as assigned.

What We're Looking For

Education & Experience

• High School Diploma or GED required.
• Minimum of two years of Accounts Payable, Accounting, Bookkeeping, or related financial experience.
• Hospitality accounting experience is a plus.
• Knowledge of Florida Sales and Use Tax regulations preferred.

Skills & Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to work independently while also contributing to a collaborative team environment.
• Comfortable handling confidential financial information.
• Strong problem-solving and analytical skills.
• Experience with accounting systems and financial software preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Physical Requirements

• Work is primarily performed indoors in a climate-controlled office environment.
• Position requires sitting for extended periods while working at a computer and reviewing financial documents.
• Must be able to sit at a desk for up to five hours at a time.
• Frequent standing, walking, bending, reaching, and light lifting may be required throughout the workday.
• Must be able to lift and carry items weighing up to 25 pounds.
• Requires manual dexterity to operate computers, calculators, scanners, telephones, and other office equipment.
• Requires visual acuity for reviewing financial documents, spreadsheets, and electronic records.

Why You'll Love Working at Sandestin

• Work in one of the most beautiful destinations on the Emerald Coast.
• Join a team that values collaboration, professionalism, and growth.
• Be part of a resort that creates memorable experiences for thousands of guests each year.
• Build your accounting career in a dynamic hospitality environment.
• Enjoy a workplace culture that recognizes the importance of every team member's contribution.

Your work may happen behind the scenes, but your impact is felt throughout the entire resort. Join Sandestin Golf and Beach Resort and help us keep everything running smoothly - one invoice, one payment, and one successful day at a time.