Accounts Payable Clerk

Henry County School District; McHenry (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading school district is seeking an Accounts Payable Clerk to manage billing and payment records, ensuring timely processing of invoices and supporting the finance operations of the Accounting Department. The role requires strong communication skills and knowledge of accounting software. Benefits include full health insurance and paid time off.

Benefits

Full health insurance with major medical coverage

Illinois Municipal Retirement Fund (IMRF Pension)

Paid time off

Qualifications

• Combination of training, education, and experience required.
• Knowledge of technology and computer software.

Responsibilities

• Maintain billing/payment records and ensure timely payment of bills.
• Process accounts payable and manage vendor files.
• Prepare monthly accounts payable reports.

Skills

Communication

Technology Knowledge

Education

High school diploma or equivalent

Tools

Accounting Software

Job description

Job Title/Assignment

Job Title: Accounts Payable Clerk

School: Central Office

Reports To: Chief School Business Official

Terms of Employment: 260 Day Position

Start Date: ASAP

Minimum Qualifications/Required Skills

• High school diploma or equivalent required.
• Combination of training, education, and experience which demonstrates knowledge of the responsibilities.
• Knowledge of technology and computer software.
• Ability to communicate clearly and concisely.

Responsibilities/Duties

Essential Job Functions:
The Accounts Payable Clerk maintains billing/payment records for the school district, ensuring timely payment of bills and expenses, and assists with the finance operations of the Accounting Department. Responsibilities include processing accounts payable, managing vendor and invoice files, reviewing purchase submissions, and preparing reports for the Board of Education.

• Manage purchase order functions, including review and approval processes.
• Review, process, and ensure timely payment of invoices.
• Sort and follow up on incoming mail related to orders and invoices.
• Prepare monthly accounts payable reports for approval.
• Ensure accurate data entry into the accounting system.
• Distribute accounts payable checks following procedures.
• Support vendors, administrators, staff, and teachers with accounts payable inquiries.
• Maintain vendor files and respond to payment inquiries.
• Organize and retain invoice and purchase order files per policies.
• Process and issue IRS 1099 forms annually.
• Update and maintain the district’s capital outlay inventory and fixed assets.
• Assist in the preparation for annual financial audits.
• Respond to expenditure and account activity inquiries.
• Compile data for ad hoc payment reports.
• Maintain confidentiality of sensitive records.
• Perform additional duties as assigned.

Pay and Benefits

• $22.00/hour
• Full health insurance with major medical coverage
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off

Application Process

Apply online at www.d15.org. Attach cover letter, resume, transcripts, certificates, and four reference letters.

Contact: Brian Kilinski, PhD, Executive Director of Human Resources and Operational Support, [e-mail], 779-244-1000.

Address: 420 N. Front Street, McHenry, IL 60050.

Posted: 05/09/2025