Accounts Payable Clerk

Kavaliro; Jacksonville (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Analyst to support its accounting team. In this role, you will handle invoice processing, manage vendor communications, and ensure accurate record-keeping. This position offers the opportunity to enhance your skills in a collaborative office environment while contributing to essential financial operations. If you have a keen eye for detail and a proactive approach to work, this is the perfect opportunity to grow your career in finance and accounting.

Qualifications

• High School diploma or GED required.
• Strong attention to detail and organizational skills are essential.

Responsibilities

• Download and upload electronic invoices into Intellichief.
• Reconcile vendor statements and manage missing invoices.

Skills

Attention to Detail

Organizational Skills

Verbal Communication

Written Communication

Process Optimization

Interpersonal Skills

Self-Motivation

Adaptability to New Systems

Education

High School Diploma or GED

Tools

AS400 System

Intellichief

Job description

Kavaliro is seeking an Accounts Payable Analyst who will play a key role in supporting both the accounts payable and accounting teams. This position involves handling invoice downloads, scanning, uploading documents, managing certificates of insurance, and organizing journal entry records. The analyst will also communicate with vendors to request invoice or credit copies when necessary and assist in onboarding new vendors into the Mincron System.

Primary Responsibilities

1. Download electronic invoices daily and upload them into Intellichief, the company’s imaging system.
2. Scan and upload hard copy invoices into Intellichief daily.
3. Respond promptly to requests for Certificates of Insurance.
4. Help reconcile vendor statements by requesting missing invoices or credits and supplying payment details when needed.
5. Scan monthly journal entries for the accounting department and upload them into Intellichief.
6. Collect and verify required documents for setting up new vendors.
7. Support additional projects and tasks as assigned.

Required Qualifications

1. High School diploma or GED.
2. Strong attention to detail, organizational skills, and a high degree of accuracy.
3. Effective verbal and written communication abilities.
4. Self-motivated, with a proactive approach to work and a focus on completing tasks independently.
5. Willingness and ability to learn new systems and processes.
6. Familiarity with AS400 systems is a plus.
7. A valid driver’s license must be maintained.

Key Skills

1. Ability to optimize processes and eagerness for professional development.
2. Strong interpersonal and communication skills, both written and verbal.
3. Comfort working independently and managing ambiguity.
4. Experience interacting with and presenting information to executive leadership.
5. Proficiency in English to meet safety, training, and operational standards.

Physical Requirements and Work Environment

1. Primarily an office-based role with extended periods of sitting at a computer workstation.
2. Frequent use of computer systems, keyboards, monitors, and telephones.
3. Visual requirements include close and distance vision, color differentiation, peripheral awareness, depth perception, and the ability to adjust focus.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Kavaliro is committed to full inclusion and will provide reasonable accommodations for individuals with disabilities. If accommodations are needed, please respond to this posting to connect with a company representative.