Accounting Assistant

Food For The Poor; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

An international relief organization based in New York seeks an Accounting Associate to support its operations. The ideal candidate will assist with accounts payable, bank transactions, and revenue closing processes. Candidates should have an associate's degree in Accounting and 1-3 years of accounting experience. Strong organizational skills and proficiency in Microsoft Office, especially Excel, are required. Join us in serving the poorest of the poor while developing your accounting knowledge further.

Qualifications

• 1-3 years of experience in Accounting preferred.
• Must be able to manage multiple priorities and work independently.
• Ability to work with cloud-based platforms and confidential information.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Assist with banking transactions and monthly revenue closing process.
• Manage fixed asset inventory and accounts payable.
• Perform general ledger account reconciliations and assist staff.
• Accounts payable entry or upload into NAV software.
• Reconciling and posting expense reports in SAP Concur and other software.
• Assist with bonded warehouse functions and inventory ledgers.

Skills

Detail oriented

Microsoft Excel

Organizational skills

Excellent communication skills

Ability to meet deadlines

Confidential information handling

Education

Associate’s degree in Accounting

Tools

Microsoft Dynamics NAV

SAP Concur

Comdata

Excel

Word

PowerPoint

Outlook

Teams

V-Look Up

Pivot Tables

Job description

Overview

Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the aged, skills training and micro-enterprise development assistance.

"Join us in our mission to serve the poorest of the poor."

Overall Responsibility

Overall Responsibility: The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting departmentand enhance the integrity of its operations by managing the completion of multiple simultaneous projects. These projects may include accounts payable, data entry, invoice processing that includes scanning, assisting with the bonded warehouse functions, managing fixed asset inventory, assisting with any other assigned special projects as well as updating our accounting database. This position requires the exercise of discretion, confidentiality, and independent judgement with respect to matters of significance. This position will give you the opportunity to grow your accounting knowledge and experience.

Duties

• Assist with the preparation and reconciliation of online banking transactions (i.e., wires and ACH transactions)
• Assist with the monthly revenue closing process including direct interaction with data processing management to ensure proper accounting of revenue with sensitivity to deadlines
• Assist with the daily cash-flow banking reconciliation including reconciliation of gift processing activity and reporting of cash flows to Executive Management
• Accounts payable invoice entry or upload into Microsoft Dynamics NAV software
• Reconciling and posting expense reports in SAP Concur, Comdata and other software
• Handling of paid check information for archiving, including scanning and filing
• Assisting with the bonded warehouse functions
• Manage all aspects of the fixed asset and physical asset ledgers including periodic inventory counts, determination of best practices for data capture and maintenance, review of departmental procedures, monitoring of internal controls and establishing and judging the effectiveness of the policies over asset movement, additions and disposals
• Assist with special projects, general ledger account reconciliations (Loans & exchange, employee’s loans, gift annuity, cobra, inventory, and others), review, and analyses as necessary
• Assist accounting staff with daily processing duties and other projects.
• Perform other duties as assigned by Controller/Director- Accounting & Finance.

Education

Education: Associate’s degree in Accounting preferred or any equivalent combination of education, training and experience, which provides the required knowledge, skills, and abilities.

Experience

Experience: 1-3 years of experience working in Accounting is preferred.

Skills

• Detail oriented with strong organizational skills
• Ability to manage multiple priorities while meeting deadlines
• Computer literate with Microsoft Office suite of products, especially Excel, Word, PowerPoint, Outlook and Teams, V-Look Up, Pivot Tables
• Resourceful, self-motivated with a sense of urgency and strong work ethic
• Ability to work independently using good judgement, and as a team player
• Excellent communication skills including written, verbal, listening, and client service skills with the ability to effectively communicate with and work well with others in order to manage projects
• Must exude professionalism and Must be able to be entrusted with confidential information.
• Ability to work with cloud-based platforms and online processing demands
• Ability to work with finite deadlines
• Must be able to be entrusted with confidential information