Accounts Payable Accountant

Confidential Jobs; Cleveland (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Confidential Jobs is seeking a Construction A/P Accountant in Cleveland, Ohio. This essential role revolves around managing the accounts payable and receivable cycles, ensuring financial health through accurate invoice processing and vendor management.

Ideal candidates will have accounting or related experience, with a background in construction accounting preferred. Strong organizational and problem-solving skills are essential, as is proficiency in Microsoft Excel and familiarity with Foundation Software.

Qualifications

• Bachelor’s degree in accounting preferred or related AP/AR experience.
• 2 years of experience in accounting or related fields.
• Proficiency in Foundation Software preferred but not required.
• Experience with cost reporting in the construction industry.
• Strong proficiency in Microsoft Excel.

Responsibilities

• Manage invoicing email inbox and verify invoices.
• Address discrepancies found during invoice verification.
• Assist in month-end close processes.
• Maintain relationships with vendors and reconcile statements.
• Process employee expense reports.
• Maintain W-9 and insurance paperwork for vendors.
• Track rented equipment locations and submission deadlines in Smartsheet.
• Review subcontractor pay applications before releasing funds.
• Prepare monthly progress billings ensuring accuracy.

Job description

The Construction A/P Accountant plays a crucial role in ensuring the financial health and integrity of construction projects. This position is responsible for managing the full accounts payable and accounts receivable cycle, focusing on accurate and timely invoice processing, vendor management, draw submissions and maintaining precise financial records. Ultimately, the Construction Project Accountant will contribute to the overall success of the organization by maintaining accurate records which is essential for managing cash flow and ensuring compliance with accounting standards.

Minimum Qualifications:

• Bachelor’s degree in accounting, preferred but not required or related AP or AR job experience – 2 years.
• Proficiency in Foundation Software preferred by not required.
• Experience with cost reporting and project cost accounting in the construction industry.
• Experience with Microsoft Excel
• Experience with G702/703 pay applications
• Strong proficiency in managing construction documentation, including Lien Waivers, Notices of Commencement, and Notices of Furnishing.

Responsibilities:

• Manage invoicing email inbox, verifying invoices, match invoices to purchase orders, & processing invoices in the accounting system.
• Immediately address any discrepancies found during the verification process.
• Assist in month end close.
• Maintain vendor relationships and reconciling vendor statements to the account payable ledger.
• Processing of employee expense reports.
• Maintains subcontractor and vendor W-9 and insurance paperwork.
• Create and maintain ownership of trackers in Smartsheet to track things like rented equipment locations, contractor insurance, submission deadlines.
• Review and process subcontractor pay applications, ensuring all compliance documents—such as lien waivers, insurance certificates, and certified payroll—are in place before releasing funds.
• Prepare monthly progress billings using AIA G702/G703 or owner‑specific formats, ensuring accuracy in percent‑complete calculations.

Preferred Skills:

• Meticulous attention to detail.
• Accurately input large volumes of financial data and avoid errors.
• Problem solving skills to resolve issues with urgency.
• Strong Organizational skills to help maintain accurate records.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and adapt to changing circumstances.
• Integrity and adherence to ethical standards when handling sensitive financial information.