Accounts Payable Clerk

Pacs Ky; Hopkinsville (KY); On-site; USD 35,000 - 50,000; Full time

Job summary

A mission-driven Community Action Agency in Kentucky is seeking an Accounts Payable Clerk to support its fiscal operations. The role involves processing vendor invoices, ensuring compliance with funding requirements, and maintaining organized financial records. Ideal candidates will have relevant experience and a commitment to reducing poverty and empowering families.

Qualifications

• At least 2 years of experience in accounts payable.
• Familiarity with nonprofit or fund accounting principles.
• Commitment to the values and mission of Community Action.

Responsibilities

• Process accounts payable transactions and maintain accurate financial records.
• Prepare checks, ACH payments, and credit card disbursements weekly.
• Assist with monthly and year-end closings by reconciling vendor accounts.

Skills

Attention to detail

Organization

Time management

Confidentiality

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting, business, or related field

Tools

Accounting software (e.g., Abila MIP, QuickBooks)

Microsoft Excel

Job description

Position Summary:
The Accounts Payable Clerk supports the fiscal operations of Pennyrile Allied Community Services, Inc., a mission-driven Community Action Agency committed to reducing poverty and empowering families. This position is responsible for processing vendor invoices, verifying supporting documentation, and maintaining accurate financial records in compliance with federal, state, and local funding requirements.

Key Responsibilities:

• Process accounts payable transactions, including data entry of vendor invoices, payment requests, and staff reimbursements
• Ensure all disbursements have appropriate approvals, cost allocation, and grant coding in accordance with agency policies and federal grant guidelines
• Prepare checks, ACH payments, and credit card disbursements on a weekly basis
• Maintain organized, auditable accounts payable files for all agency programs and departments
• Assist with monthly and year-end closings by reconciling vendor accounts and preparing accruals as needed
• Respond to internal and vendor inquiries regarding payments and account status
• Assist with gathering documentation for monitoring visits, audits, and funding reports
• Support the Finance Department in implementing internal controls and fiscal policies related to accounts payable
• Participate in staff meetings and training
• Assist in obtaining W9s and preparing 1099s
• Assist with various projects, tasks, and duties as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, business, or related field preferred
• At least 2 years of experience in accounts payable, preferably in a nonprofit or government-funded environment
• Familiarity with nonprofit or fund accounting principles
• Proficiency with accounting software (e.g., Abila MIP, QuickBooks, or similar) and Microsoft Excel
• Strong attention to detail, organization, and time management skills
• Ability to maintain confidentiality and handle sensitive information appropriately
• Commitment to the values and mission of Community Action

Working Conditions:

• Standard office environment, involves sitting for long periods of time
• May require occasional overtime during peak periods (e.g., audits, fiscal year-end)
• May require overnight travel for training occasionally

Pursuant to relevant state and federal laws, it is the policy of PACS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, sex, national origin, sexual orientation, gender identity or expression, ancestry, age, pregnancy or related medical condition, marital or familial status, disability, veteran status, political affiliation, or genetic information.
Employer-employee relations shall include, but not be limited to, hiring, promotion, termination, tenure, recruitment and compensation.