Accounts Payable Clerk

Mooring Commercial Disaster Restoration; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

Company parties

Competitive salary

Dental insurance

Free food & snacks

Job summary

Mooring Commercial Disaster Restoration is hiring an Accounts Payable Clerk to manage vendor invoices across our mitigation, restoration, and construction projects. You will ensure invoices are accurate, coded correctly, and paid on schedule while supporting audit readiness.

The role requires attention to detail, Excel proficiency, and strong communication. Join a family-owned firm focused on reliability and professional service with opportunities for growth.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Excel and strong data entry skills.
• Clear, professional communication and ability to meet deadlines.
• Attention to detail with accuracy in data entry and reconciliation.

Responsibilities

• Review, code and enter vendor, subcontractor, equipment rental, material and labor invoices in Acumatica.
• Check invoices for accuracy, approvals and supporting docs; catch duplicates or incomplete submissions.
• Match invoices to purchase orders, delivery tickets, rental agreements and timesheets.
• Work with Project Managers and Project Accounts to confirm job, phase and cost codes; correct coding issues.
• Route invoices for approval and follow up on missing sign-offs or paperwork.
• Reconcile vendor statements; research missing invoices, credits and discrepancies.
• Keep vendors updated on invoice and payment status with professional communication.
• Assist with new vendor setup by collecting W-9s, COIs and subcontractor packets.
• Review employee reimbursements and company card activity for proper coding and approval.
• Keep AP records organized and audit-ready; help with month-end close and audit requests.

Skills

Attention to detail

Microsoft Excel

Clear communication

Data entry

Education

High school diploma or equivalent

Associate degree in Accounting or Business

Tools

Acumatica

Job description

Benefits:

• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Free food & snacks

Verify Every Invoice. Catch Costly Errors. Keep Projects Moving.

Company Overview

Mooring is a third-generation, family-owned commercial disaster mitigation company with a commercial restoration division (reconstruction) and a remodel division (planned construction). We’re professionals working for professionals in major industries coast-to-coast, minimizing business downtime for our clients with transparent, efficient, and effective methods of mitigation, restoration, and remodel. Whether it’s damage from water, fire, mold, a natural disaster, or a refresh/rebrand — when you need us, we’re already there.

These Core Values Drive Us

Join a team where Family Values, Integrity, Humility, Boldness, and Excellence are more than just words—they’re the foundation of everything we do. Our mission is To Honor God Through Restoring Lives and Building Futures, and that starts with investing in our people. Here, you’ll find a purpose-driven career, a supportive team, and the opportunity to make a lasting impact. Choose a workplace where your values align with your work, and where every day is an opportunity to grow, serve, and succeed.

Does the Following Describe You?

We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment. You notice the duplicate charge or the missing approval that others miss, and you’d rather ask one more question than let an error through. You stay organized when invoices pile up and keep vendors and project managers informed without being asked.

Who We Want

We’re seeking an Accounts Payable Clerk to join our Finance & Accounting team and keep vendor and subcontractor invoices accurate, approved and paid on schedule across our mitigation, restoration and construction projects. The ideal candidate is precise, dependable and comfortable working with numbers and people alike. This role is for someone who wants to build an accounting career inside a fast-moving, project-based business where accurate records directly support the work in the field.

What You’ll Do

• Review, code and enter vendor, subcontractor, equipment rental, material and labor agency invoices in Acumatica.
• Check invoices for accuracy, required approvals and supporting documentation, and catch duplicates or incomplete submissions before they’re processed.
• Match invoices to purchase orders, delivery tickets, rental agreements and timesheets.
• Work with Project Managers and Project Accounts to confirm job, phase and cost codes and to correct coding issues.
• Route invoices for approval and follow up on missing sign-offs or paperwork.
• Reconcile vendor statements and research missing invoices, credits and payment discrepancies.
• Keep vendors updated on invoice and payment status with prompt, professional communication.
• Support new vendor setup by collecting W-9s, certificates of insurance and subcontractor packets.
• Review employee reimbursements and company credit card activity for proper coding and approval.
• Keep AP records organized and audit-ready, and help with month-end close and audit requests.

Required Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Excel.
• Strong attention to detail and accuracy with data entry and reconciliation.
• Clear, professional communication skills and the ability to manage competing deadlines.

Preferred Qualifications

• Associate degree in Accounting or Business.
• 1–3 years of accounts payable, bookkeeping or accounting support experience.
• Experience in construction, restoration, emergency services or project-based accounting.
• Experience with Acumatica or another ERP or accounting system.
• Experience with vendor invoice processing, W-9 documentation, corporate credit card reconciliation or payment preparation.