Accounts Payable Clerk

Aston Carter; Eldridge (IA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short/long-term disability

HSA (Health Spending Account)

Paid Time Off

Job summary

Aston Carter is seeking an Accounts Payable Specialist for a contract-to-hire role based in Eldridge, IA. The position requires meticulous processing of vendor invoices, three-way matching, and maintaining vendor records in our ERP system.

The ideal candidate will handle high-volume invoices, monitor early payment discounts, and assist with month-end close and 1099 reporting, while ensuring policy compliance and strong vendor relations.

Qualifications

• Experience processing high-volume AP invoices per policy.
• Ability to perform three-way match (PO, receiving, invoice).
• Ability to maintain vendor records and respond to inquiries.

Responsibilities

• Process vendor invoices accurately and timely using the company accounting/ERP system.
• Perform three-way match verification (purchase order, receiving documentation, and invoice).
• Review and process high-volume invoices per policy and internal controls.
• Monitor and capture early payment discounts when applicable.
• Facilitate vendor payments (ACH, wire, checks).
• Verify vendor banking information to prevent fraud and ensure controls.
• Maintain vendor files (W-9s, ACH, tax docs).
• Reconcile expense reports and ensure policy compliance.
• Support month-end/year-end close and accruals.
• Assist with 1099 reporting.

Skills

Accounts payable

Invoice processing

Data entry

Reconciliation

ERP systems

Microsoft Excel

Confidentiality

Education

High school diploma or GED

Associate degree in Accounting or Business

Bachelor’s degree preferred

Tools

ERP software

Job description

Job Title: Accounts Payable Specialist

Job Description

We are seeking a meticulous and dedicated Accounts Payable Specialist to process vendor invoices accurately and timely using our accounting/ERP system. The ideal candidate will ensure compliance with company policies and internal controls while maintaining strong vendor relationships.

Responsibilities

• Process vendor invoices accurately and timely using the companys accounting/ERP system.
• Perform three-way match verification (purchase order, receiving documentation, and invoice).
• Review, validate, and process high-volume invoices in accordance with company policies and internal controls.
• Monitor and capture early payment discount opportunities when applicable.
• Facilitate vendor payments, including ACH, wire transfers, and check processing.
• Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls.
• Record, verify documentation for, and distribute petty cash following established company procedures.
• Reconcile employee expense reports and ensure compliance with company policy.
• Maintain complete and accurate vendor files, including W-9s, ACH authorizations, and tax identification documents.
• Reconcile vendor statements regularly and proactively resolve discrepancies or aging balances.
• Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive relationships.
• Answer and direct incoming telephone calls professionally, representing the company positively.
• Maintain and reconcile accounts payable ledgers to ensure accuracy of financial records.
• Support month-end and year-end close processes, including accruals and reporting assistance.
• Assist in the preparation and support of annual 1099 reporting.
• Maintain organized digital and physical records in accordance with company retention policies.
• Assist internal and external auditors by providing documentation, transaction details, and required support.
• Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls.
• Protect the confidentiality of company and financial information at all times.
• Follow all company policies, procedures, and internal guidelines.
• Identify opportunities for process improvements to enhance efficiency, accuracy, and workflow.
• Support cross-functional departments with AP-related inquiries and tasks as needed.
• Participate in ongoing training and operational improvement initiatives.
• Perform other related duties as assigned.

Essential Skills

• Accounts payable expertise
• Invoice processing
• Data entry
• Reconciliation skills
• Proficiency in accounting software/ERP systems and Microsoft Office (Excel required)
• Ability to review, match, validate, and process invoices accurately and efficiently
• Ability to reconcile accounts payable ledgers and maintain accurate payment records
• Ability to maintain confidentiality of financial and company information

Additional Skills & Qualifications

• High school diploma, GED, or equivalent required
• Associate degree in Accounting or Business; Bachelors degree preferred
• Three (3) or more years of Accounts Payable or general accounting experience

Work Environment

The work environment is a standard office space with a team-oriented culture that is family-oriented but not quite a mom-and-pop operation. The atmosphere is slightly less corporate feeling, fostering a supportive and engaging environment. The company encourages social activities, such as random cookouts during the summer, baseball or hockey game nights, and a softball league called the Misfires. The office consists of around 50 exempt employees, and the position is not exempt. It is important that the candidate is comfortable with a company that manufactures weapons/firearms.

Job Type & Location

This is a Contract to Hire position based out of Eldridge, IA.

Pay And Benefits

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Eldridge, IA.

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a fully onsite position in Eldridge,IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.