Accounts Payable Clerk

EMCOR Group; Downers Grove (IL); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading electrical construction company in Illinois is seeking an Accounts Payable Clerk who will provide full-cycle accounts payable support ensuring accurate financial reporting. This role involves reviewing invoices, resolving discrepancies, and maintaining vendor payment files. The company offers competitive compensation and a comprehensive benefits package to dedicated individuals.

Benefits

Medical, dental, and vision coverage

401(k) Savings Plan

Employee assistance program

Life insurance

Disability benefits

Qualifications

• Experience with ERP software required.
• Proficient knowledge of Microsoft Office 365; Outlook, Word, and Excel required.
• Understanding basic bookkeeping and accounting skills is preferred.

Responsibilities

• Review all invoices for mathematical accuracy and approvals.
• Match invoices and subcontracts to purchase orders.
• Prepare and process Weekly and Bi-monthly check disbursements.

Skills

Attention to detail

Communication skills

Multitasking

Tools

ERP software

Microsoft Office 365

Job description

Gibson Electric Co., Inc. ("Gibson") provides a wide range of commercial electrical construction, maintenance, repair and retrofit, voice/data, and network and structured cabling service within the Chicago metropolitan area of Illinois.

Our breadth of electrical and telecommunications services can meet the needs of customers no matter what market segment they are involved in-with special attention paid to completing projects on time and on budget.

From mission critical and sustainability projects to riser management, prefabrication, and more Gibson Electric's proven expertise, ISO 9001:2015 certification, comprehensive CAD department, pre-construction division, RCDD-qualified network designers, and Building Industry Consulting Service International- (BICSI) certified installers help ensure clients get first-rate service.

Notably, we are the only Chicagoland electrical contractor to be ISO 9001:2015 certified.

Gibson Electric Co., Inc. ("Gibson") seeks an Accounts Payable Clerk. This individual provides full-cycle accounts payable support to ensure accurate and timely financial reporting and payment.

Principal Duties and Responsibilities

• Review all invoices for mathematical accuracy, appropriate documentation, and approvals.
• Research and resolve invoice discrepancies and exceptions.
• Review and process employee expense reports in accordance with the company reimbursement policies.
• Matching of invoices and subcontracts to purchase orders.
• Ensure accurate data entry into the accounting system.
• Prepare and process the Weekly and Bi-monthly check disbursements.
• Prepare and upload Positive Pay file to the bank for check disbursements.
• Review monthly vendor statements and follow up for any missing invoices.
• Set-up and maintain vendor and employee payment files, including management of W-9 forms.
• Work with supervisor to develop cost effective methods of accomplishing specific functions.
• Prepare special reports and complete other projects as directed.
• Support documentation requests for internal audits.
• Establish and maintain records of transactions where follow-up action is required and recommend action for closing.
• Other duties may be assigned.

Job Specifications

• Experience with ERP software required. Viewpoint Vista software a plus.
• Proficient knowledge of Microsoft Office 365; Outlook, Word, and Excel required.
• Understanding basic bookkeeping and accounting skills is preferred.
• Knowledge of general construction accounts payable, auditing, and invoicing a plus.
• Strong attention to detail necessary.
• Accurate and efficient keyboarding.
• Good written and oral communication skills essential.
• Ability to multitask, organize and prioritize work assignments.
• Proactive work ethic.

Accountability and Measurement

• Partner with others in the department to ensure deadlines are met and procedures are followed.
• Establish and maintain effective professional working relationships with co-workers outside of department and vendors.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met for an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, stand, sit, talk, and hear. The employee is regularly required to use hands to handle, or feel objects, tools, or computer keyboards. The employee is regularly required to reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee may frequently lift and/or move up to twenty (20) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is required to regularly commute to site locations. The employee may be exposed to moving mechanical parts, fumes, or airborne particles and outside weather conditions. The noise level in the work environment is usually minimal.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

As a leading provider of electrical construction, service, and maintenance, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $50-65K based on qualifications and experience

Other Compensation: This position is bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

#Gibson

#LI-KJ2

#On-site

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.