Accounts Payable Clerk

SW North America, Inc.; Detroit (MI); On-site; USD 50,000 - 60,000; Full time

Job summary

SW North America, Inc. is seeking an Accounts Payable Clerk to handle full-cycle accounts payable in a manufacturing environment. This role involves processing invoices, ensuring timely payments, and collaborating with various departments. Ideal candidates will have a high school diploma, proficiency in Microsoft Office, and strong organizational skills.

Benefits

Medical insurance

Vision insurance

401(k)

Disability insurance

Qualifications

• High School Diploma required; Associate's or Bachelor's preferred.
• Proficient in Microsoft Office Suite.
• Experience in accounts payable or bookkeeping is beneficial.

Responsibilities

• Manage full-cycle accounts payable tasks including invoice processing.
• Collaborate with various departments to resolve discrepancies.
• Prepare weekly AP aging reports and execute payments.

Skills

Organizational skills

Time-management

Reliability

Attention to detail

English proficiency

Education

High School Diploma or equivalent

Associate's or Bachelor's in business-related field

Tools

Microsoft Office Suite

SAP

Intex iCenter

Job description

SW North America’s Accounts Payable Clerk position will perform accounting and clerical tasks for the maintenance, processing and payments of accounts payable transactions in a German owned, mid-size manufacturing environment, located in New Hudson, Michigan.

Responsibilities include, but are not limited to, handling full-cycle accounts payable and assisting in general administrative duties within the accounting department.

This position reports to the Senior Accountant - Business Analytics & Finance

The Accounts Payable Clerk performs a variety of duties, including, but not limited to:

Core Daily & Weekly Responsibilities

• Responsible for taking appropriate action on all AP department emails and phone calls, including the processing of vendor invoices, payment confirmations, statements, and other correspondence.
• Identify correct General Ledger accounts for invoiced expenses.
• Distribute, code, and enter invoices into Intex iCenter, interfaced to SAP.
• Investigate invoice issues, compare pricing to contracts, review billing trends, and attain approvals for invoice processing when necessary.
• Work closely with the purchasing and receiving departments to resolve purchase order (PO) to invoice discrepancies.
• Collaborate with all departments and management to resolve invoice/vendor issues.
• Prepare weekly AP aging reports to ensure timely payments and identify potential issues.
• Enter, verify, and execute payments across all company channels, including the management of corporate credit card transactions, ACH and wire transfers, and manual checks.
• Ensure timely and accurate posting of payments to ERP systems.
• Send remittance emails to vendors notifying them of payments made.
• Process weekly expense payments from the Concur Payment system.
• Reconcile vendor accounts against monthly statements and implement corrections for any variances.
• Compare SAP versus Intex iCenter reports and resolve any variances.
• Maintain organized documentation of current AP department procedures and records.

Periodic & As-Needed Responsibilities

• Assist the department with month-end processes as directed.
• Assist in the year-end 1099 reporting process, including vendor data verification and filing, to ensure IRS compliance.
• Assist with audit requests as directed.
• Assist with data retrieval and entry-level analytics as directed within the Finance Department.

Qualifications & Skills

Required:

• High School Diploma or equivalent.
• Proficiency with standard office software, including Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• A proactive and reliable work ethic.
• Eagerness and ability to learn new software and processes.
• Thrives in a fast-paced environment where efficiency and meticulous attention to detail are paramount.
• Ability to read, write, and speak English.

Preferred:

• Associate's or Bachelor's in a business-related field; advanced coursework in Accounting or Bookkeeping is highly desirable.
• Experience in an accounts payable, bookkeeping, or general office/administrative role.
• Basic understanding of general accounting principles (e.g., GAAP, GL accounts).
• Experience or familiarity with integrated ERP environments and their interfaces (e.g., Intex, SAP, Penta).
• An interest in using data and technology for simple analytics or process improvement

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Accounting/Auditing

• Industries

  Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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