Equis Research: Accounts Payable Clerk Part-time Contract position

EMC Research; United States; Remote; USD 10,000 - 60,000; Part time

Job summary

A leading organization is seeking a part-time Accounts Payable Clerk for a 3-month contract. This role involves managing accounts payable processes, ensuring compliance, processing invoices, and maintaining vendor relationships. Ideal candidates will have attention to detail, relevant experience, and skills in accounting software.

Qualifications

• Minimum 2 years of accounts payable experience.
• Proficiency in accounting software and Excel.
• Effective communication and organizational skills.

Responsibilities

• Manage day-to-day accounts payable processes.
• Process invoices accurately and in compliance.
• Maintain vendor records and resolve payment discrepancies.

Skills

Attention to detail

Organizational skills

Data entry skills

Communication skills

Interpersonal skills

Prioritization

Tools

SAP

QuickBooks

Oracle

Microsoft Excel

Job description

Equis Research: Accounts Payable Clerk Part-time Contract position

LOCATION

Remote

SALARY

$20-$30 / Hourly

COMPANY

Equis Research

DEPARTMENT

Finance

EMPLOYMENT TYPE

Non-Profit

APPLICATION INSTRUCTIONS

To apply send your resume to [e-mail]

JOB DESCRIPTION

About

Equis is a set of organizations (including Equis Research, Equis Institute, and EquisLabs) working to create a better understanding of Latinos, innovate new approaches to reach and engage them, and invest in the leadership and infrastructure for long-term change and increased engagement.

Equis is looking for a part-time (20 hours per week) contract Accounts Payable Clerk for the next 3 months. The Accounts Payable Clerk is responsible for managing the organization's day-to-day accounts payable processes. This role ensures that invoices are processed accurately, timely, and in compliance with company policies and procedures. The Accounts Payable Clerk plays a key role in maintaining good vendor relationships and supporting the overall financial operations of the company.

DUTIES AND RESPONSIBILITIES

Invoice Processing:

• Receive, review, and verify invoices and expense reports for accuracy and compliance with company policies.

• Match purchase orders, contracts, and receiving documentation to invoices.

• Enter and code invoices into the accounting system in an accurate and timely manner.

• Process payment runs, including checks, ACH, and wire transfers, according to established payment schedules.

• Credit Card Reconciliation:

• Review credit card transactions for required documentation and reach out to cardholders for missing documentation/requirements on a weekly/monthly cadence.

• Initial approval of credit card transactions based upon company expense policies.

• Reconciliation/coding of credit card transactions

Vendor Management:

• Maintain accurate and up-to-date vendor records, including W-9 forms and payment details.

• Respond to vendor inquiries regarding payment status and resolve any discrepancies.

• Reconcile vendor statements to ensure all payments are accounted for and discrepancies are resolved.

Reconciliations and Reporting:

• Assist with monthly account reconciliations related to accounts payable.

• Prepare reports on accounts payable aging, outstanding invoices, and other relevant metrics for management review.

Compliance and Documentation:

• Ensure proper documentation is maintained for all transactions to support audits and internal controls.

• Adhere to company policies, procedures, and applicable regulations (e.g., SOX compliance, tax reporting requirements).

Collaboration:

• Work closely with other departments, such as Procurement and Treasury, to resolve discrepancies and ensure accurate financial reporting.

• Support month-end and year-end close processes as required.

• Other duties as assigned.

MINIMUM QUALIFICATIONS

Skills and Competencies:

• Strong attention to detail and organizational skills.

• Excellent data entry skills with a high degree of accuracy.

• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and Microsoft Office Suite, particularly Excel.

• Effective communication and interpersonal skills to interact with vendors and internal teams.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Knowledge:

• A minimum of 2 years of account payable experience.

• Familiarity with accounts payable processes, general ledger coding, and basic accounting principles.

• Knowledge of applicable laws, regulations, and standards (e.g., tax reporting, SOX compliance).

• Prior experience with Ramp/Bill.com ,Sage or similar accounting software