Accounts Payable Clerk

Rescue Mission; City of Syracuse (NY); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Flexible spending accounts

Paid time off

Life insurance

Short-term disability

Job summary

The Rescue Mission is seeking an organized Accounts Payable Clerk to join the Finance team in a full-time role with a pay range of $17.00–$21.00 per hour. You will manage vendor invoices, assist with grant-related filings, and help maintain accurate financial records and controls.

Responsibilities include processing invoices, vendor inquiries, PO follow-up, journal entries, and supporting month-end close. A detail-oriented, service-focused individual will thrive in this fast-paced environment.

Qualifications

• Associate degree preferred, or a minimum of three years of accounting or bookkeeping experience.
• Practical experience using Microsoft Office applications.
• Experience using Microsoft Excel and Word is preferred.
• Strong attention to detail and commitment to accuracy.
• Effective verbal and written communication skills.

Responsibilities

• Coordinate timely and accurate entry of vendor invoices into the general ledger system.
• Prepare vendor statement reconciliations as needed.
• Respond to inquiries from staff, clients, and vendors in a professional manner.
• Assist with follow-up on open purchase orders.
• Organize and maintain accounts payable records.
• Scan, print, organize, and file financial documentation for monthly grant vouchering.
• Record monthly and year-end journal entries to support closing processes.
• Provide cross-coverage for other Accounting positions as needed.
• Support internal controls and financial guidelines.

Skills

Attention to detail

Communication skills

Independent worker

Multitask prioritization

Problem solving

Customer service

Education

Associate degree or 3 years accounting experience

Tools

Microsoft Office

Excel

Word

Job description

Accounts Payable Clerk – Finance Department- Full Time
Join the Rescue Mission Team!
Rate of Pay:$17.00-21.00 per hour

At the Rescue Mission, our mission is to put love into action through food, shelter, clothing, and hope. We are seeking an organized, detail-oriented, and service-focused Accounts Payable Clerk to join our Finance team.

This position is ideal for someone who enjoys working with financial information, values accuracy, and can effectively balance independent responsibilities with collaboration in a fast-paced team environment.

Position Summary

The Accounts Payable Clerk supports the Rescue Mission’s day-to-day accounting operations by coordinating accounts payable activities and helping ensure vendor invoices are entered accurately and paid in a timely manner. This position also assists with vendor inquiries, purchase order follow-up, financial recordkeeping, grant documentation, annual filings, journal entries, and other department responsibilities

What You’ll Do

Accounts Payable and Vendor Support

• Coordinate the timely and accurate entry of vendor invoices into the general ledger system.
• Prepare vendor statement reconciliations as needed.
• Respond to inquiries from staff, clients, and vendors in a professional, courteous, and efficient manner.
• Assist with follow-up on open purchase orders.
• Organize and maintain accounts payable records.

Accounting and Financial Support

• Scan, print, organize, and file financial documentation to support monthly grant vouchering.
• Assist with annual filings, including 1099 preparation.
• Record monthly and year-end journal entries to support the month-end and year-end closing processes.
• Provide cross-coverage for other Accounting positions as needed.
• Support the Rescue Mission’s financial guidelines and internal controls.
• Perform other accounting-related responsibilities as assigned.

Receiving and Purchase Order Support

• Receive, review, and record incoming shipments.
• Verify that received items and quantities match the corresponding purchase orders.
• Assist Procurement and Accounts Payable with resolving or following up on open purchase orders.

Team and Organizational Support

• Maintain regular and predictable in-person attendance.
• Complete assigned work accurately, productively, and with a focus on quality.
• Stay current with assigned training and organizational policy changes.
• Contribute to a collaborative team environment and support the Rescue Mission’s mission and values.

Qualifications

Education and Experience

• Associate degree preferred, or a minimum of three years of accounting or bookkeeping experience.
• Previous accounting experience and a general working knowledge of accounts payable.
• Practical experience using Microsoft Office applications.
• Experience using Microsoft Excel and Word is preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail and commitment to accuracy.
• Effective verbal and written communication skills.
• Ability to work independently while contributing to a team environment.
• Ability to prioritize responsibilities in a fast-paced, client-focused setting.
• Strong problem-solving skills and the ability to approach situations thoughtfully and methodically.
• Ability to provide professional and responsive customer service to staff, clients, and vendors.

What Makes You Successful

• You are organized and attentive to details.
• You take ownership of your work and follow through on responsibilities.
• You communicate professionally and respectfully.
• You are comfortable managing multiple priorities.
• You value teamwork while also working effectively on your own.
• You approach challenges with a problem-solving mindset.
• You understand the importance of accuracy, confidentiality, and internal controls when handling financial information.
• You are committed to supporting the Rescue Mission’s mission and values.

Why Join the Rescue Mission?

Working at the Rescue Mission is an opportunity to have more than just a career. It is a chance to be part of a team that makes a difference every day. Our mission and values are reflected in our daily work throughout the organization.

The Rescue Mission offers a competitive compensation and benefits package that includes medical, dental, and vision insurance; a 401(k); flexible spending accounts; paid time off; group and voluntary life insurance; short-term disability; and more.

Join our team and help us put love into action through food, shelter, clothing, and hope.