Accounts Payable Clerk

catholiccharitiesdiocese; San Diego (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Catholic Charities Diocese of San Diego is seeking an Accounts Payable Clerk to handle the processing of invoices and check requests for vendors and client payments. This role supports efficient financial operations with attention to accuracy and timely processing.

The ideal candidate has 2–4 years of accounts payable experience, strong Microsoft Office skills, and the ability to manage 200–300 invoices per week while maintaining vendor relationships. This is a full-time position in San Diego.

Qualifications

• 2–4 years of experience in accounts payable using an automated system.
• Capable of processing multiple different transactions daily.
• Intermediate to advanced skills in Microsoft Office Software (Excel/Word/Outlook).
• Ability to calculate figures and amounts such as percentages, rate and ratio.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external contacts.

Responsibilities

• Process incoming vendor invoices and prepare check requests for approval.
• Enter invoices and imports into the accounting system and reconcile vendor statements.
• Import client payments for processing and process employee expense reports.
• Update and maintain vendor database and ensure W-9s are filed.
• Provide receptionist relief and backup for daily deposits and EFSP vouchers as needed.

Skills

Accounts payable

Data entry

Multi-tasking

Attention to detail

Tools

Excel

Word

Outlook

Job description

POSITION TITLE: Accounts Payable Clerk

REPORTS TO: Accounts Payable Manager

FLSA STATUS: Non-Exempt

TIME COMITMENT: Full-time (40 hours/ week)

SALARY: $24.00 - $26.00 per hour, depending on experience

POSITION SUMMARY: Responsible for the processing of accounts payable invoices and check requests for vendors and client payments.

AGENCY CULTURE:

The business and social environment we operate in has changed. What worked yesterday may not work today and will likely not work tomorrow. To thrive, we must incorporate new ways of thinking and embrace new practices. As part of our individual and agency cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

• A commitment to the agency’s mission, vision, and values;
• A commitment to excellence in everything we do;
• A commitment to excel at performance and quality improvement;
• A commitment to outcomes and measured results;
• A commitment to innovation and to what is possible.

ESSENTIAL FUNCTIONS:

• Upon receipt of vendor invoice, prepare check request with appropriate program and account codes and route for approval.
• Process incoming check requests for payment.
• Import client payments for processing
• Process employee expense reports.
• Enter invoices and imports into accounting system.
• Ensures W-9’s are accurately completed and filed.
• Reconcile vendor statements.
• Maintain inventory and logging of incoming and outgoing gas cards.
• Create Journal Entries for gas card expenses.
• Reconcile prepaid account for gas cards.
• Provides receptionist relief as needed.
• Backup for courier bags and daily deposits.
• Backup for processing EFSP vouchers as needed.

• Verify approval on all invoices and check requests
• Must be able to properly code invoices
• Must be able to prepare and process checks for multi companies
• Update and maintain vendor database
• Must be able to process and enter 200-300 invoices per week
• Must be able to reviews and audits expense reports and reconcile vendor statements
• Must have the ability to process and follow-up on rush items
• Must be able to maintains account payable files and prepare1099
• Needs to be able to work on special projects as assigned

• Perform other duties as required.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• 2-4 years of experience in accounts payable using an automated system.
• Capable of processing multiple different transactions daily.
• Intermediate to advanced skills in Microsoft Office Software(excel/word/outlook).
• Ability to calculate figures and amounts such as percentages, rate and ratio.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external contacts.

• Passion and enthusiasm for the mission of CCDSD and its clients.
• Able to pass a background check
• Ability to multi-task and be detailed oriented.
• Ability to work well independently and possess sound communication skills to interact with vendors, management and co-workers.
  

Physical Requirements:

• Requires ability to sit up to 8 hours per day with frequent walking, standing, bending, squatting, pulling and pushing.
• Requires ability to keyboard at computer for up to 8 hours per day.
• Occasionally may be required to carry and lift items up to 25-35 pounds.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

Catholic Charities Diocese of San Diego is a diverse, all-inclusive service organization and employer. We do not discriminate against any candidates on the basis of: race, color, creed, national origin, religion, sex, gender and/or gender reassignment status, age, sexual orientation, disability, pregnancy and/or maternity, marriage and/or civil union status, or any other legally protected characteristics.