Accounts Payable Clerk

Todd Hayes Ltd; City of Norwich (NY); On-site; USD 37,000 - 45,000; Full time

Job summary

Todd Hayes Ltd is seeking an experienced Accounts Payable Clerk to join their busy finance team in Norwich on a full-time 12-month contract. Hours are 08:00-16:00 or 09:00-17:00, Monday to Friday.

Based in Norwich, the role involves processing supplier invoices, ensuring accuracy and compliance with internal controls, and collaborating with procurement to resolve issues. Strong attention to detail and the ability to work under pressure are essential.

Qualifications

• Proven, in-depth knowledge of the Accounts Payable function.
• Good working knowledge of Microsoft Office, particularly Excel
• Experience using SAP or a similar accounting system (desirable but not essential, as training will be provided)
• Strong written and verbal communication skills
• Ability to work independently using initiative, as well as collaboratively within a team
• Ability to work effectively under pressure in a fast-paced environment
• Confident and professional approach when dealing with supplier queries and calls
• Strong sense of ownership and responsibility when resolving issues
• Understanding of cost centres and financial coding structures
• Adaptable, flexible, and open to change within team processes
• Excellent attention to detail and accuracy

Responsibilities

• Process supplier invoices and credit notes in accordance with agreed terms, conditions & Internal financial controls
• Ensure all invoices are processed accurately and efficiently through the electronic approval system
• Process invoices relating to goods received, including matching to purchase orders as well as complex service invoices
• Ensure all supporting documentation is complete, attached and reviewed to support the audit and approval requirements
• Ensure accurate coding of service invoices to the correct cost centres, working with cost controllers/budget holders where required
• Take ownership of high-value and large contract invoices, including meeting with key suppliers to build and maintain strong working relationships
• Respond to supplier queries promptly and professionally via telephone, email, or in person escalating issues where appropriate
• Liaise with the Procurement team where necessary to resolve invoice and supplier issues
• Work closely with internal departments to ensure processes are followed and queries are minimised
• Complete supplier statement reconciliations and investigate discrepancies and resolve outstanding items in a timely manner
• Participating in a daily rota with the Accounts Payable team to manage the shared Accounts mailbox, ensuring all emails are responded to and invoices are uploaded correctly
• Contribute to the continuous improvement of Accounts Payable processes, identifying opportunities to improve efficiency and reduce query volumes
• Provide cover and support for colleagues within the Accounts Payable team during period of high workload or absence.

Skills

Accounts Payable knowledge

Communication skills

Independence

Attention to detail

Working under pressure

Tools

Excel

SAP

Job description

Accounts Payable Clerk

Our client, a leading independent Oil & Gas operator, based in Norwich, are currently seeking an experienced Accounts Payable Clerk to join their busy finance team.This is a full time, 12-month ContractHours: Monday – Friday, either 08:00-16:00 or 09:00-17:00 can be completed.

Key Skills / Experience

• Proven, in-depth knowledge of the Accounts Payable function
• Good working knowledge of Microsoft Office, particularly Excel
• Experience using SAP or a similar accounting system (desirable but not essential, as training will be provided)
• Strong written and verbal communication skills with the ability to build effective working relationships
• Ability to work independently using initiative, as well as collaboratively within a team
• Ability to work effectively under pressure in a fast-paced environment
• Confident and professional approach when dealing with supplier queries and calls
• Strong sense of ownership and responsibility when resolving issues
• Understanding of cost centres and financial coding structures
• Adaptable, flexible, and open to change within team processes
• Excellent attention to detail and accuracy

Key Responsibilities Include:

• Process supplier invoices and credit notes in accordance with agreed terms, conditions & Internal financial controls
• Ensure all invoices are processed accurately and efficiently through the electronic approval system
• Process invoices relating to goods received, including matching to purchase orders as well as complex service invoices
• Ensure all supporting documentation is complete, attached and reviewed to support the audit and approval requirements
• Ensure accurate coding of service invoices to the correct cost centres, working with cost controllers/budget holders where required
• Take ownership of high-value and large contract invoices, including meeting with key suppliers to build and maintain strong working relationships
• Respond to supplier queries promptly and professionally via telephone, email, or in person escalating issues where appropriate
• Liaise with the Procurement team where necessary to resolve invoice and supplier issues
• Work closely with internal departments to ensure processes are followed and queries are minimised
• Complete supplier statement reconciliations and investigate discrepancies and resolve outstanding items in a timely manner
• Participating in a daily rota with the Accounts Payable team to manage the shared Accounts mailbox, ensuring all emails are responded to and invoices are uploaded correctly
• Contribute to the continuous improvement of Accounts Payable processes, identifying opportunities to improve efficiency and reduce query volumes
• Provide cover and support for colleagues within the Accounts Payable team during period of high workload or absence.

Todd Hayes Ltd is an equal opportunities employer.