Accounts Payable Clerk

Sanico, Inc; City of Binghamton (NY); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental/vision insurance

401(k) with company match

Tuition reimbursement

Career growth opportunities

Safe, collaborative environment

Job summary

Sanico, Inc. in Binghamton, NY is seeking an Accounts Payable Clerk to manage vendor invoicing, approvals, and payments. You will assist with month-end close, reconciliations, and 1099 preparation, ensuring accuracy and timeliness.

You will work in a detail-oriented, collaborative finance team that values integrity, confidentiality, and process controls, with opportunities for growth into senior AP or staff accounting roles.

Qualifications

• High school diploma or equivalent.
• 1–2 years experience in accounts payable, bookkeeping, or general accounting.
• Working knowledge of basic accounting principles and accounts payable processes.
• Strong organizational skills, a methodical approach, and attention to detail and numerical accuracy.
• Ability to prioritize a high-volume workload and meet deadlines.
• Clear, professional written and verbal communication skills.
• Discretion when handling confidential financial information.
• Preferred: Associate's degree in accounting, finance, or a related field.
• Preferred: Experience with Acumatica ERP or a similar system and familiarity with 1099 reporting.

Responsibilities

• Process a high volume of vendor invoices, verifying accuracy and assigning the correct general ledger codes.
• Perform two- and three-way matching of invoices, purchase orders, and receiving documents.
• Route invoices for approval, follow up on outstanding approvals, and prepare weekly payment runs by check, ACH, and wire.
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and short payments.
• Respond professionally to vendor and internal questions about invoices and payment status.
• Maintain accurate vendor records, including W-9 forms and banking details, following established controls.
• Process employee expense reports in accordance with company policy.
• Support month-end close through accounts payable accruals, aging reports, and account reconciliations.
• Assist with 1099 preparation and year-end audit requests.
• Keep accounts payable files organized and maintain internal controls to help prevent fraud and errors.

Skills

Attention to detail

Organizational skills

Communication

Discretion

Time management

Acumatica ERP

Education

High school diploma

Associate's degree in accounting/finance

Tools

Acumatica ERP

Job description

Sanico, a business-to-business distribution company based in Binghamton, NY, is hiring an Accounts Payable Clerk to help keep our finance operations running smoothly. In this role, you will manage the invoice-to-payment process, ensuring vendors are paid accurately and on time while supporting account reconciliations and month-end close. If you enjoy detail-oriented, organized work and meeting deadlines, join a team that values accuracy, collaboration, and professional growth.

Responsibilities

• Process a high volume of vendor invoices, verifying accuracy and assigning the correct general ledger codes.
• Perform two- and three-way matching of invoices, purchase orders, and receiving documents.
• Route invoices for approval, follow up on outstanding approvals, and prepare weekly payment runs by check, ACH, and wire.
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and short payments.
• Respond professionally to vendor and internal questions about invoices and payment status.
• Maintain accurate vendor records, including W-9 forms and banking details, following established controls.
• Process employee expense reports in accordance with company policy.
• Support month-end close through accounts payable accruals, aging reports, and account reconciliations.
• Assist with 1099 preparation and year-end audit requests.
• Keep accounts payable files organized and maintain internal controls to help prevent fraud and errors.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in accounts payable, bookkeeping, or general accounting.
• Working knowledge of basic accounting principles and accounts payable processes.
• Strong organizational skills, a methodical approach, and attention to detail and numerical accuracy.
• Ability to prioritize a high-volume workload and meet deadlines.
• Clear, professional written and verbal communication skills.
• Discretion when handling confidential financial information.
• Preferred: Associate's degree in accounting, finance, or a related field.
• Preferred: Experience with Acumatica ERP or a similar system and familiarity with 1099 reporting.

Compensation

Competitive hourly pay.

Benefits

• Medical, dental, and vision insurance.
• SIMPLE IRA with a 3% company match.
• Tuition reimbursement and support for accounting certifications.
• Opportunities to grow into senior accounts payable, staff accountant, or other finance roles.
• A safe working environment and a collaborative, supportive team.

Sanico is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations are available on request throughout the hiring process.