Accounts Payable Clerk

Aston Carter; Chico (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off (PTO)

Life Insurance

Job summary

Aston Carter is seeking an Accounts Payable Specialist to join our Chico, CA team. The role combines accounting duties with general office support, emphasizing AP/AR processing, vendor communications, and basic facilities tasks in a family-oriented environment.

The candidate will manage invoicing, payments, data entry, and Excel-based tracking, while handling front-d desk duties, mail, and CRM usage. Onsite position with competitive hourly pay and growth opportunities.

Qualifications

• Well-rounded AP/AR experience.
• Customer service orientation in person and on the phone.
• Experience in receptionist or front office tasks.
• Proficiency with CRM systems and data entry.

Responsibilities

• Manage accounts payable and accounts receivable activities with accurate processing of invoices and payments.
• Support billing and facilities tasks as needed.
• Answer and route calls on a busy multi-line system with professionalism.
• Maintain organized filing and Excel tracking for reporting.
• Coordinate mass mailings and vendor communications.

Skills

AP/AR experience

Customer service

Front office reception

Phone system handling

CRM systems

Data entry

Excel spreadsheets

Office administration

Job description

Job Title: Accounts Payable Specialist

Job Description

This position combines accounting responsibilities with general office support. Approximately 75% of the role focuses on accounts payable and accounts receivable activities, while the remaining 25% involves clerical and facilities-related tasks such as copying, billing support, and other assigned duties. The ideal candidate brings well-rounded AP/AR experience, strong customer service skills, and the ability to manage front office functions in a family-oriented environment.

Responsibilities

• Manage accounts payable and accounts receivable activities, ensuring timely and accurate processing of invoices and payments.
• Handle general office accounting tasks related to AP/AR and support billing activities for facilities as needed.
• Receive, open, and route all incoming mail; assist with preparing and sending outgoing mail and packages.
• Perform general filing, including office filing, AP filing, and project filing; maintain organized file systems and create new folders as needed.
• Provide clerical support such as word processing for documents, letters, and contracts, ensuring accuracy and professionalism.
• Coordinate and execute mass mailings via US mail and email, maintaining accurate mailing lists and schedules.
• Order and coordinate supplies for the office, kitchen, and facilities, monitoring inventory and replenishing stock as needed.
• Coordinate building and facilities maintenance by arranging repairs and maintenance services as required.
• Answer and manage a busy, multiple-line phone system, directing calls and providing courteous and efficient customer service.
• Support general front office operations, including reception duties and interaction with visitors, vendors, and customers.
• Perform data entry tasks, maintain spreadsheets, and assist with the creation and updating of Excel spreadsheets.
• Assist with social media coordination, contributing to basic content updates or administrative support as needed.
• Use and help manage CRM systems to support customer and vendor information, tracking, and communication.
• Carry out additional office and administrative duties as assigned to support smooth daily operations.

Essential Skills

• Well-rounded accounting experience with a focus on accounts payable and accounts receivable.
• Some working knowledge and understanding of accounts payable processes and procedures.
• Customer service orientation with strong customer service skills in both phone and in-person interactions.
• At least 2 years of experience answering and managing a busy, multiple-line phone system.
• Experience in receptionist or general front office roles, handling calls, visitors, and basic administrative tasks.
• Proficiency with a variety of CRM systems and experience in managing data within those systems.
• Strong clerical skills, including data entry, word processing, and general administrative support.
• Ability to create and use Excel spreadsheets for tracking, reporting, and data organization.
• Experience coordinating mass mailings via US mail and email.
• Organizational skills for filing, recordkeeping, and maintaining orderly office systems.
• Ability to coordinate building and facilities maintenance activities.

Additional Skills & Qualifications

• Comfort working in a general front office environment with frequent interaction with vendors and customers.
• Strong attention to detail and accuracy in accounting, data entry, and document preparation.
• Effective communication skills, both written and verbal, for correspondence and customer interactions.
• Ability to multitask and prioritize responsibilities across accounting, clerical, and facilities-related tasks.
• Proficiency with common office software tools, including word processing and spreadsheet applications.
• Adaptability and willingness to take on additional duties as assigned to support the team.

Work Environment

The work environment is family oriented, with a supportive and collaborative office culture. The role is performed in a traditional office setting that involves regular interaction with internal staff, vendors, and customers. The position includes front office responsibilities, use of CRM systems, standard office software, and office equipment such as multi-line phone systems, computers, and printers. The environment emphasizes teamwork, reliability, and a professional demeanor in daily operations.

Job Type & Location

This is a Contract to Hire position based out of CHICO, CA.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 27, 2026.

Workplace Type

This is a fully onsite position in CHICO,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.